CMA Onsite Community Association Manager

Community Management Associates; Atlanta (GA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Paid time off

Vision insurance

Paid Holidays

Paid Time Off (Vacation, Sick,Personal

Job summary

Community Management Associates (CMA) seeks an Onsite Community Association Manager to oversee day-to-day operations for a residential community in Hoover, Alabama. You will work closely with the Board of Directors, manage budgets, prepare reports, and coordinate maintenance, vendor work, and amenity reservations.

This full-time role requires strong organizational and communication skills, ability to read governing documents, conduct inspections, and ensure service quality while maintaining

Qualifications

• Knowledge of budgeting processes and financial reports.
• Strong written and verbal communication skills.
• Ability to pass a background check and drug test.

Responsibilities

• Produce monthly manager's report and board agenda.
• Manage the monthly action item list.
• Handle owner and resident requests for common elements or association services.
• Inspect property and schedule repairs with contractors or maintenance staff.
• Maintain maintenance work order system and tracking.
• Attend board meetings and hearings; approve bills and budgets.
• Coordinate staff and vendor communications and manage amenity reservations.

Skills

Budgeting process

Windows operating systems

Interpersonal communication

Organizational skills

Written and verbal communication

Education

College degree preferred

Tools

Microsoft Office

Outlook

Job description

CMA Onsite Community Association Manager

#27567

Hoover, Alabama

Location

Hoover , Alabama

Job Description

Position Purpose:

These positions are employed by Community Management Associates, Inc. as the managing agent. The On-Site Association Manager receives direction from the Board of Directors for the community assigned to. The job responsibilities listed below are a broad representation of the duties but there may be other duties based on the community assignment.

Major Tasks, Responsibilities and Key Accountabilities:

• Produce monthly manager's report and agenda for the Board meetings. The board packet must be distributed at least 48 hours prior to the Board meeting.
• Work off and manage the monthly Action Item list.
• Handle all owner and resident requests for common element or association services.
• Inspect property for services needed. Prepare work lists and schedule repairs with contractor and or maintenance staff.
• Maintain maintenance work order system and tracking.
• Inspect property for covenant/declaration violations. Prepare and send written notification of violations to homeowners.
• Evaluate work performed by contractors per specified agreements.
• Attend all board of directors' meetings and attend all hearings of the board of directors.
• Code and approve all bills.
• Manage the contractor and visitor check-in book and community room rental forms. Make sure processes are being followed by all staff members.
• Supervise or manage the amenities reservations and move in and outs from the building.
• Maintain on-site association administrative files.
• Coordinate mailings and notice distribution when needed.
• Be knowledgeable about governing documents and board policies and procedures.
• Perform other administrative and management duties as requested by managing agent and/or the board of directors.
• Communicate orally and in writing with owners, residents, volunteer leaders, and contractors.
• Maintain a positive, cordial, business-like relationship with owners, residents and contractors.
• Evaluate contractors work against agreed upon standards.
• Read and report on Association financials. This includes understanding various financial reports such as the balance sheet, income statement, budget and delinquency reports.
• Serve as liaison to the Board of Directors and the Community's Attorney.
• Prepare the draft budget annually.
• Inspect property for maintenance and schedule repairs weekly.
• Work independently with little to no supervision when necessary.
• Work cooperatively and manage association staff members (concierge, tennis pro, maintenance personal, etc.).

Job Type: Full‑time

Salary: $70,000.00 - $75,000.00 per year

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Paid Holidays
• Paid Time Off (Vacation, Sick, Personal)

Schedule:

• Monday to Friday
• Weekends when necessary

Experience:

Work Location: Onsite - Hoover, AL

Requirements

Position Qualifications:

• Working knowledge of the budgeting process
• Working knowledge of Windows operating systems
• Strong interpersonal communication and organizational skills
• Excellent written and verbal communication skills
• Must pass a background check and drug test

Education Requirements:

• College degree preferred, or relevant work experience required.
• Proficiency with Microsoft Office applications and Outlook email.
• Onsite work location in a typical office environment.
• Physical demands may involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.

Dress Attire: Business Casual per CMA Dress Code

Disclaimer
This job description is intended to describe the general nature and level of work performed by a team member in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve. This job description is not intended to create, nor should it be construed as, a contract of employment, either express or implied. Employment with CMA is at will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without notice or cause, subject to applicable law. The company reserves the right to modify, interpret, or apply this job description in any way the company desires, and it may be revised at any time as business needs require.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.