CMA Onsite Assistant Community Manager

CM; Atlanta (GA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Life Insurance

Short/Long-Term Disability

Paid Time Off

Paid Holidays

Benefits Plus

Job summary

CM is seeking an Onsite Assistant Community Manager to support the Community Manager and management agent. The role entails coordinating homeowner association activities, bidding processes, budgeting input, and liaising with the Board, residents, and contractors.

This is an onsite position based in Hoover, AL, with a schedule Monday–Friday and possible evenings/weekends, and a compensation range of $45,000 to $50,000 per year.

Qualifications

• Familiarity with budgeting processes is required.
• Proficiency in Windows operating systems.
• Strong interpersonal and organizational skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Assist the Homeowner Association in bidding for property improvements and contracts.
• Coordinate the Annual meeting and Board elections.
• Oversee contractor selection and contract specifications.
• Supervise recurring service contractors and monitor performance.
• Perform regular common area inspections and receive service requests.
• Coordinate events and clubhouse/pavilion rentals.
• Communicate Board decisions to residents and coordinate with committees.

Skills

Budgeting

Windows OS

Interpersonal

Written & Verbal Communication

Education

College degree or relevant work experience

Tools

Microsoft Office

Outlook

Job description

Position Purpose:The Onsite Assistant Community Manager reports to the Community Manager and management agent and receives all direction from the management agent. The On-Site Assistant Community Manager must respect the positions of the Board of Directors but should not receive direct work orders from board members unless receives prior authority from the management agent to do so.

Major Tasks, Responsibilities, and Key Accountabilities:

• Violation drives 2 days a week.
• The submission of ARC request to the architect and relay the decision to the homeowner.
• Send weekly Buzz information to the Association.
• Update the website and provide new Homeowner access.
• Coordinate Events throughout the community.
• Coordinate the Associations Clubhouse and Pavilion Rentals.

Additional Tasks include however not limited to:

• Assist the Homeowner Association in the competitive bidding process for property improvements, standard maintenance issues and contracts.
• Assist in the coordination of the Annual meeting and Election of Board Members.
• Provide input in selection of contractors and in developing contract specifications.
• Supervise contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications.
• Perform regular common area inspections to maintain knowledge or property.
• Receive service requests for repairs or maintenance of property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities.
• Arrange for prompt response to emergency service requests.
• May also serve in receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence and to maintain records of the Association for files.
• Research and supply information to Board or Committees as needed for rules, violation reports and Declaration of Covenants.
• Coordinate legal issues with Association's Attorney of Record.
• Assist Association Community Manager in preparation of the Annual Budget to include contract pricing, review insurance needs and costs, project operating costs per line item on budget and review for capital improvement expenditures for facility and equipment.
• Enforce Community Rules and Regulations as stipulated by Board and Covenants.
• Communicate Board or Committee decisions to residents living in Community.
• Partner with homeowner committees to implement approved decisions for activities of the Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC.
• Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their duties, including drafting emails and/or newsletter articles to residents.
• Work with Developer/Board to create viable Association and transition it to homeowners.
• Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items.
• Attend, when necessary, Committee meetings or Association functions.
• Coordinate local County and Association functions or inspections or repairs of facilities as needed.
• Serve as liaison between the Board, homeowners, and vendors.

Compensation: $45,000 to $50,000 Annually - depending on experience

Schedule: Monday through Friday and may include some nights and weekends 9 AM to 5 PM;After a satisfactory 90-day evaluation hybrid/remote work may be possible depending on thediscretionof your supervisor and/or needs of the department.

• Medical, Dental and Vision Insurance
• Life, Short Term Disability, and Long Term Disability
• Paid Time Off
• Paid Holidays
• Benefits Plus

Work Location: Onsite - Hoover, AL

Requirements

Position Qualifications:

• Working knowledge of the budgeting process
• Working knowledge of Windows operating systems
• Strong interpersonal communication and organizational skills
• Excellent written and verbal communication skills

Education Requirements:

• College degree preferred, or relevant work experience required.
• Proficiency with Microsoft Office applications and Outlook email.
• Onsite work location in a typical office environment.
• Physical demands may involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.

Dress Attire: Business Casual per CMA Dress Code

Disclaimer This job description is intended to describe the general nature and level of work performed by a team member in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve. This job description is not intended to create, nor should it be construed as, a contract of employment, either express or implied. Employment with CMA is at will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without notice or cause, subject to applicable law. The company reserves the right to modify, interpret, or apply this job description in any way the company desires, and it may be revised at any time as business needs require.