CMA Administrative Assistant

CM; Fort Walton Beach (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

8 Paid Holidays

Vacation, Personal, and Sick time off

Job summary

CM in Fort Walton Beach, FL is seeking an on-site Administrative Assistant to support the Association Manager with daily office tasks and resident services.

Responsibilities include filing, document preparation, account information research, and processing reports. Proficiency in Microsoft Office and Outlook is required, along with strong communication and organizational skills; bachelor’s degree preferred.

Qualifications

• Proficiency in Microsoft Office and Outlook required.
• Strong customer service, organization, and clerical skills.
• Bachelor’s degree preferred; equivalent experience may be considered.
• Experience with accounting software (Vantaca or similar) is a plus.

Responsibilities

• Provide full administrative support to the on-site Association Manager.
• Maintain electronic and paper files and assist with document preparation.
• Track charges and assist with researching account information.
• Process compliance, architectural and gate reports for the Association Manager.
• Schedule amenities for residents and coordinate mail/packages.
• Deliver excellent customer service to clients and employees.
• Operate RFID wristband system, key log, and parking decals.
• Assist with special projects as assigned.

Skills

Microsoft Office

Outlook

Customer service

Clerical skills

Data entry

Education

Bachelor's degree

Tools

Vantaca

Job description

Fort Walton Beach, Florida, United States

Location

Fort Walton Beach , Florida , United States

Job Description

Position Purpose:

Performs full administrative and general support duties to assist the on-site Association Manager.

Major Tasks, Responsibilities, and Key Accountabilities

• Maintains electronic and hard-copy files and an efficient information retrieval system.
• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Assists Association Manager to track and record charges to assigned property.
• Assists Association Manager with researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Manager.
• Assists Association Manager with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Manage owner/guest packages and mail to include distribution.
• Coordinates outside print jobs and any other work-related documents/packages.
• Maintains RFID wristband system, key log, and parking decals.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must .
• Excellent customer service and organizational skills are required .
• Must be accurate , detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Business Casual Dress Code

Supervisory Responsibility

• This position has no supervisory responsibilities.

Payrate: $18.00 - $20.00 per hour Depending on Experience

Benefits: Available to full time, regular (non TEMP) employees

• Medical, Dental, Vision, 401k with company match
• Total Rewards Program, Employee Perks and Discounts
• 8 Paid Holidays annually, Vacation, Personal, and Sick accrued Time Off

Requirements

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required .

Position Type and Expected Hours of Work

• This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5 p.m.

Travel

• May require some travel to local post office, office supply store, print shop, etc.

Education Required

• Proficiency in using Microsoft Office applications and Outlook email.
• Experience using Vantaca or other Accounting Software.
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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