CMA Client Services/Administrative Assistant

Cmacommunities; Atlanta, Northern (GA, KY); Hybrid; USD 51,577,000 - 57,308,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Total Rewards Program

Job summary

CMA Client Services in Atlanta, GA is seeking an Administrative Assistant to provide full clerical and general support to a team of Association Managers and senior leadership. You will manage electronic files, process documents, assist with scheduling, and deliver excellent customer service to residents and staff in a fast-paced office.

Proficiency in Microsoft Office and Outlook is required; experience with Vantaca or similar accounting software is preferred; a Bachelor's degree is preferred

Qualifications

• Proficiency in Microsoft Office applications and Outlook is required.
• Experience using Vantaca or other Accounting Software is preferred.
• Bachelor’s Degree preferred, but equivalent experience may be accepted.

Responsibilities

• Maintains electronic files and an efficient information retrieval system.
• Performs clerical duties including copying, faxing, scanning, and preparing large volumes of documents.
• Assists Association Managers with tracking charges to properties and researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Managers.
• Schedules amenities for residents and coordinates courier for outside print jobs.

Skills

Verbal communication

Customer service

Organizational skills

Detail-oriented

Independent worker

Multitasking

Education

Bachelor’s Degree preferred

Tools

Microsoft Office

Outlook

Vantaca or accounting software

Job description

CMA Client Services/Administrative Assistant

#27197

Atlanta, Georgia, United States

Location

Atlanta , Georgia , United States

Job Description

Position Purpose:

Performs full administrative and general support duties to assist a team of Association Managers and other members of the senior management team.

Major Tasks, Responsibilities, and Key Accountabilities

• Maintains electronic files and an efficient information retrieval system.
• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Assists Association Managers to track and record charges to specific properties.
• Assists Association Managers with researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Managers.
• Assists Association Managers with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs, access cards, keys and parking decals.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must .
• Excellent customer service and organizational skills are required .
• Must be accurate , detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Business Casual Dress Code

Supervisory Responsibility

• This position has no supervisory responsibilities.

Payrate: $18.00 - $20.00 per hour Depending on Experience

Benefits: Available to full time, regular (non TEMP) employees

• Medical, Dental, Vision, 401k with company match
• Total Rewards Program, Employee Perks and Discounts
• 8 Paid Holidays annually, Vacation, Personal, and Sick accrued Time Off

Requirements

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required .

Position Type and Expected Hours of Work

• This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5 p.m.

Travel

• No travel is expected for this position.

Education Required

• Proficiency in using Microsoft Office applications and Outlook email.
• Experience using Vantaca or other Accounting Software.
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.