Closing Coordinator

Weichert; Morris Plains (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) retirement savings

PTO

Flexible Spending Accounts (FSA)

Job summary

Weichert Financial Services seeks a Closing Coordinator in Morris Plains, NJ for a hybrid role. You will gather preliminary title information, review data, and input fees into Encompass, triggering alerts for changes in loan files.

The role requires familiarity with mortgage banking, ability to multitask, and strong attention to detail. Benefits include medical, dental, vision, life, and 401(k) options along with PTO and FSA.

Qualifications

• High school diploma or GED required; as/bs preferred.
• Mortgage banking familiarity required; 1 year of related experience preferred.
• Proficiency in Microsoft Office suite.
• Strong oral and written communications.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Follow up with settlement agents and attorneys for title policies and docs.
• Prioritize tasks by closing dates, including rush closings.
• Communicate closing date changes to Sales and Operations staff.
• Enter actual title fees and update title fees in the system.
• Request Funding Shield certificates and address issues.
• Check Funding Shield and upload certificates into Encompass.
• Trigger change of circumstance alerts for fee changes.
• Check emails for documents for loans closing within 3–7 days; follow up as needed.
• Prepare documents and coordinate review by attorneys; arrange changes as needed.
• Perform other duties as assigned.

Skills

Multitasking

Analytical thinking

Attention to detail

Communication skills

Basic math

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Encompass

Funding Shield

Microsoft Office

Job description

Weichert Financial Services is hiring a Closing Coordinator in Morris Plains, NJ. This is a Hybrid position. The Closing Coordinator is responsible for obtaining preliminary title reports and additional information for the closing. The position reviews information, requests endorsements, and inputs and updates Encompass with fees. The Closing Coordinator triggers alerts in Encompass for change of circumstances within loan files.

Essential Duties and Responsibilities

• Responsible for following up with settlement agents and attorneys for title policies and any title-related documentation.
• Prioritizes tasks based on closing dates, including rush closings.
• Communicates changes to closing dates to Sales and Operations staff.
• Enters actual title fees and updated title fees.
• Requests Funding Shield certificates. Addresses issues as presented.
• Checks Funding Shield's website for certificate. Uploads certificate into Encompass.
• Triggers change of circumstance alerts for fee changes. Removes alert triggers when appropriate.
• Checks emails for requested documents for loans closing within the next 3-7 days. Sends follow up emails as needed.
• Prepares documents and hands them over to attorneys to be reviewed for inaccuracies; coordinates necessary changes if necessary.
• Performs other duties as assigned.

Education, Certification, and License Requirements

• High school diploma or GED
• Associate or bachelor's degree preferred

Experience

• One (1) year of related experience preferred
• Mortgage banking familiarity required

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office suite of products
• Good oral and written communications skills
• Ability to multitask in a fast-paced environment
• Strong analytical and problem-solving ability
• Strong attention to detail
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

The estimated annual rate for this position is $50,000 to $60,000. The rate of pay is dependent upon several factors including the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.

Weichert is an equal opportunity employer and is committed to providing equal employment opportunities to all individuals. We do not discriminate on the basis of disability, veteran status, or any other characteristic protected by applicable federal, state or local law.