Real Estate Title Closing Processor

Rally Point Title Agency & 1031 Exchange Services LLC; Matawan (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Paid time off

Professional development opportunities

Job summary

Rally Point Title Agency & 1031 Exchange Services LLC in Matawan, NJ is looking for a Closing Processor to manage real estate transactions from clearance to closing. The role includes coordinating with lenders, attorneys, buyers, and sellers to ensure timely settlements.

The ideal candidate has a high school diploma and 2+ years of related experience, strong organizational skills, and a focus on customer service. Benefits include competitive salary, retirement plans, and professional development opportunities.

Qualifications

• 2+ years of title, escrow, real estate, mortgage, or closing experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage residential and commercial real estate transactions.
• Communicate with lenders, attorneys, and clients for smooth settlements.
• Coordinate all aspects of the closing process.

Skills

File management and transaction coordination

Problem-solving and issue resolution

Time management and prioritization

Customer relationship management

Microsoft Office Suite proficiency

Ability to work effectively in a fast-paced environment

Education

High school diploma or equivalent

Tools

Qualia or other title production software

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development

Position Summary

The Closing Processor is responsible for managing residential and commercial real estate transactions from title clearance through closing and post‑closing. This role serves as the primary coordinator between lenders, attorneys, buyers, sellers, real estate agents, and internal staff to ensure smooth, accurate, and timely settlements.

Essential Duties and Responsibilities

File Management

• Review new orders and establish transaction files in the title production system.
• Verify receipt of all required documents and information.
• Monitor transaction timelines and closing deadlines.
• Maintain accurate file notes and communication records.

Pre‑Closing Responsibilities

• Review title commitments and clearance requirements.
• Communicate with lenders regarding loan documentation and closing conditions.
• Obtain and review homeowner's insurance information.
• Coordinate with attorneys, buyers, sellers, and agents to resolve outstanding issues.
• Prepare settlement statements and closing disclosures as directed.
• Schedule closings and confirm all parties' availability.

Closing Coordination

• Ensure all lender conditions and title requirements have been satisfied prior to closing.
• Verify receipt of closing funds and lender packages.
• Review closing documents for accuracy and completeness.
• Communicate final closing figures to all parties.
• Assist settlement staff with last‑minute transaction issues.

Post‑Closing Support

• Confirm execution and return of required documents.
• Coordinate file transfer to post‑closing department.
• Ensure all file documentation is complete and properly organized.
• Assist with funding and recording requirements when necessary.

Customer Service

• Serve as the primary point of contact for assigned transactions.
• Provide timely updates to clients, lenders, attorneys, and real estate professionals.
• Respond professionally to inquiries and resolve transaction issues promptly.
• Maintain a high level of customer service throughout the closing process.

Qualifications

Required

• High school diploma or equivalent.
• 2+ years of title, escrow, real estate, mortgage, or closing experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to manage a high‑volume pipeline while meeting deadlines.
• Strong attention to detail and accuracy.

Preferred

• Experience with Qualia or other title production software.
• Knowledge of New Jersey title insurance and closing practices.
• Understanding of mortgage lending and settlement procedures.

Skills

• File management and transaction coordination.
• Problem‑solving and issue resolution.
• Time management and prioritization.
• Customer relationship management.
• Microsoft Office Suite proficiency.
• Ability to work effectively in a fast‑paced environment.

Performance Expectations

• Manage a pipeline of approximately 40–75 active transactions monthly.
• Meet all contractual and lender closing deadlines.
• Maintain accuracy in settlement figures and documentation.
• Deliver exceptional customer service and communication.
• Contribute positively to team goals and company culture.

Compensation & Benefits

• Competitive salary based on experience.
• Paid time off and holidays.
• Retirement plan eligibility.
• Professional development opportunities.