Clinical Trials Administrative Assistant

ActivMed Practices & Research, LLC.; Charlottesville (VA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Health savings account

Supplemental insurance

401k with match

Job summary

Alcanza Clinical Research is seeking a Research Assistant to support Clinical Research Coordinators, Site Manager, and Investigators. You will perform administrative tasks, screen patients, schedule visits, and ensure timely data entry while maintaining HIPAA compliance.

The role emphasizes data accuracy, patient confidentiality, and collaboration with cross-functional site staff in a multi-site clinical research environment.

Qualifications

• A High School diploma and 1 year of administrative/clinical experience is required.
• Bi-lingual English/Spanish proficiency is a plus.
• Experience in clinical research or clinical environment is a plus.

Responsibilities

• Assists with the basic screening of patients for study enrollment.
• Assists with patient follow-up visits.
• Documents in source clinic charts.
• Enters data in EDC and answers queries.
• Request and track medical record requests.
• Assists the CRC with updating and maintaining logs and filing in charts.
• Schedules subjects for study visits and sends appointment reminders.
• Ensures study related reports and patient results are reviewed in a timely manner.
• Assists recruitment and enrollment efforts as needed.
• Maintains confidentiality of patients and company information in line with HIPAA.

Skills

Typing 40+ wpm

Strong organizational skills

Written and verbal communication

Interpersonal and listening skills

Multitasking

Professionalism and work ethic

Integrity and dependability

Ability to work with HIPAA guidelines

Education

High School diploma

Tools

Microsoft Office Suite

Electronic Health Records (EHR)

Job description

Alcanza Clinical Research is seeking a Research Assistant to support Clinical Research Coordinators, Site Manager, and Investigators. You will perform administrative tasks, screen patients, schedule visits, and ensure timely data entry while maintaining HIPAA compliance.

The role emphasizes data accuracy, patient confidentiality, and collaboration with cross-functional site staff in a multi-site clinical research environment.