Research Administrative Assistant

ActivMed Practices & Research, LLC.; Charlottesville (VA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Health savings account

Supplemental insurance

401k with match

Job summary

Alcanza Clinical Research is seeking a Research Assistant to support Clinical Research Coordinators, Site Manager, and Investigators. You will perform administrative tasks, screen patients, schedule visits, and ensure timely data entry while maintaining HIPAA compliance.

The role emphasizes data accuracy, patient confidentiality, and collaboration with cross-functional site staff in a multi-site clinical research environment.

Qualifications

• A High School diploma and 1 year of administrative/clinical experience is required.
• Bi-lingual English/Spanish proficiency is a plus.
• Experience in clinical research or clinical environment is a plus.

Responsibilities

• Assists with the basic screening of patients for study enrollment.
• Assists with patient follow-up visits.
• Documents in source clinic charts.
• Enters data in EDC and answers queries.
• Request and track medical record requests.
• Assists the CRC with updating and maintaining logs and filing in charts.
• Schedules subjects for study visits and sends appointment reminders.
• Ensures study related reports and patient results are reviewed in a timely manner.
• Assists recruitment and enrollment efforts as needed.
• Maintains confidentiality of patients and company information in line with HIPAA.

Skills

Typing 40+ wpm

Strong organizational skills

Written and verbal communication

Interpersonal and listening skills

Multitasking

Professionalism and work ethic

Integrity and dependability

Ability to work with HIPAA guidelines

Education

High School diploma

Tools

Microsoft Office Suite

Electronic Health Records (EHR)

Job description

Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in AL, AZ, FL, GA, IL, MA, MI, MO, NV, VA, SC, TN, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

Research Assistant (RA)

The Research Assistant (RA) provides support to the Clinical Research Coordinators (CRCs), Site Manager, Principal and Sub Investigators, and other site staff in compliance with GCP, ICH, HIPAA, FDA Regulations and SOPs. The RA will perform administrative tasks as needed for the successful operation of the clinical research site.

Essential Job Duties:

• Assists with the basic screening of patients for study enrollment;
• Assists with patient follow-up visits;
• Documents in source clinic charts;
• Enters data in EDC and answers queries;
• Request and track medical record requests;
• Enters data in EDC and answers queries;
• Assists the CRC with updating and maintaining logs and filing in charts, and with chart filing; and
• Schedules subjects for study visits, conducts appointment reminders, and reschedules visits if needed;
• Ensures study related reports and patient results are reviewed by the Research Coordinator and/or investigator in a timely manner.
• Assists the CRC and/or Manager with study recruitment, patient enrollment, and tracking as needed;
• Maintains strict confidentiality of patients, employees, customers and company information at all times and adheres to HIPAA Guidelines; and
• Perform all other duties as requested or assigned.

Minimum Qualifications

A High School diploma and 1 year of administrative / clinical experience is required. 1 year or more years of clinical research or clinical experience is a plus. Bi-lingual (English / Spanish) proficiency is a plus.

Required Skills

• Proficiency with computer applications such as Microsoft applications, email, electronic health records, web applications, and the ability to type proficiently (40+ wpm).
• Must possess strong organizational skills and attention to detail.
• Well-developed written and verbal communication skills.
• Well-developed interpersonal and listening skills and the ability to work well independently as well as with co-workers, subjects, managers and external customers.
• Ability to effectively handle multiple tasks and adapt to changes in workloads and priorities.
• Must be professional, respectful of others, self-motivated, and have a strong work ethic.
• Must possess a high degree of integrity and dependability.
• Ability to work under minimal supervision, identify problems and implement solutions.
• Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with HIPAA guidelines.
• Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.
• Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.

Alcanza Clinical Research (“Alcanza”) is a national, collaborative network of clinical research sites, founded on the mission to accelerate the development of new therapies by reducing barriers to clinical research participation for all.

We conduct research on dozens of conditions in several therapeutic areas including psychiatry, neurology, dermatology, and infectious disease. Our work is important to the patients who participate, the scientists who develop these new therapies, and the entire medical community. Because all approved medications require clinical trials, the impact of your work is exponential, reaching many thousands of future patients and improving their quality of life.

Alcanza is a culturally competent organization. We treat each other with dignity, creating an environment where all individuals feel welcome, heard, and respected for their unique perspectives and aspirations. We put considerable effort into finding exceptional employees who mirror the values most important to us: Inclusive, Impactful, Compassionate, and Determined.

Alcanza Clinical Research is an Equal Opportunity Employer

Alcanza Clinical Research is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity or expression, genetic information, or any other category protected by law. We recognize that diversity and inclusion is a driving force in the success of our company.