Clinical Scheduling & Calendar Specialist

Actalent; United States; Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Job summary

Actalent is seeking a Clinical Administrative Professional in St. Louis, MO for high-volume scheduling and executive administrative support across clinical and research programs nationwide.

You will manage multiple calendars, coordinate with staff, and ensure precise use of Outlook, Zoom, and Teams. The role requires accuracy, responsiveness, and adherence to established processes over independent decision-making.

Qualifications

• Proven experience providing administrative support in a professional office.
• Strong calendar management with high-volume scheduling and changes.
• Advanced proficiency with Microsoft Outlook for calendar events.
• Proficiency with Microsoft Office tools used daily.
• Experience supporting busy clinical or medical professionals.
• Ability to follow detailed processes and conventions with precision.
• High accuracy and attention to scheduling and documentation.
• Strong responsiveness with active follow-up and updates.
• Professional written communication for scheduling.
• Comfort coordinating with clinical/research partners.

Responsibilities

• Create, send, update, and cancel meeting invitations in Outlook.
• Apply calendar conventions, email/text for virtual meetings.
• Accept/decline invitations as instructed; no independent decisions.
• Reschedule meetings and notify attendees clearly.
• Book conference rooms and ensure setup.
• Create/manage Zoom and Teams meeting links with accurate details.
• Maintain travel banner entries on calendars.
• Track outstanding meeting requests and follow up.
• Maintain follow-up lists and report status daily.
• Confirm attendance and logistics in advance of meetings.
• Coordinate scheduling with assistants/coordinators across institutions.
• Respond to routine scheduling correspondence professionally.
• Provide executive-level calendar management support for clinical activities.
• Collaborate with coordinators across the country for four programs and two consortia.

Skills

High-volume scheduling

Calendar management

Outlook proficiency

Executive support

Attention to detail

Written communication

Education

Bachelor's degree preferred

Tools

Zoom

Microsoft Teams

Microsoft Outlook

Microsoft Office

Job description

Actalent is seeking a Clinical Administrative Professional in St. Louis, MO for high-volume scheduling and executive administrative support across clinical and research programs nationwide.

You will manage multiple calendars, coordinate with staff, and ensure precise use of Outlook, Zoom, and Teams. The role requires accuracy, responsiveness, and adherence to established processes over independent decision-making.