Clinical Scheduling & Admin Coordinator

The Village Senior Residence; Missoula (MT); On-site; USD 23,000 - 32,000; Full time

Job summary

The Village Senior Residence in Missoula, MT is seeking a Full-time Clinical Scheduling Coordinator. This role supports clinical staff by scheduling appointments, coordinating transportation, maintaining resident records, and providing administrative support to ensure smooth nursing unit operations.

Ideal candidates have a high school diploma or equivalent (healthcare admin certification a plus), experience in healthcare administration, strong organizational skills, and the ability to handle

Qualifications

• Must meet all applicable state and federal requirements for this position.
• High school diploma or equivalent; additional certification in healthcare administration is a plus.
• Previous experience in a healthcare setting or administrative role preferred.
• Basic knowledge of medical terminology and health care documentation.
• Strong organizational and multitasking skills.

Responsibilities

• Coordinate medical appointments and transportation services: Arrange provider appointments and coordinate transportation for residents to and from appointments, ensuring timely and efficient service.
• Medical Records Management: Assist in the maintenance, organization, and updating of resident medical records, ensuring accuracy and confidentiality.
• Administrative Support: Provide general administrative support, including scheduling appointments, answering phone calls, managing workflow and correspondence.
• Patient Interaction: Communicate with patients and their families to provide information and support regarding appointments, transportation, and medical records.
• Collaboration: Work closely with healthcare providers, staff, and external partners to ensure seamless coordination of services.
• Compliance: Ensure compliance with healthcare regulations and policies related to resident transportation and medical records.
• Unit Organization: Assure nursing unit(s) are maintained in a clean and orderly fashion.
• Perform other job-related duties as assigned.

Skills

Medical terminology

Administrative tasks

Communication

Multitasking

Education

High school diploma or equivalent

Healthcare administration certification (nice to have)

Tools

Medical record systems

Office software

Job description

The Village Senior Residence in Missoula, MT is seeking a Full-time Clinical Scheduling Coordinator. This role supports clinical staff by scheduling appointments, coordinating transportation, maintaining resident records, and providing administrative support to ensure smooth nursing unit operations.

Ideal candidates have a high school diploma or equivalent (healthcare admin certification a plus), experience in healthcare administration, strong organizational skills, and the ability to handle