Clinical Placements Administrative Assistant

University of San Francisco; United States; On-site; USD 38,572 - 49,593; Full time

Job summary

The University of San Francisco is seeking an Office Assistant V to support Clinical Placement Services within the School of Nursing. The role focuses on coordinating clinical placements, onboarding students and faculty, and maintaining accurate documentation and communication with partners.

You will assist in scheduling, record-keeping, compliance tracking, and preparing onboarding materials, while providing general administrative support to the Clinical Placement Coordinator team.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and familiarity with database management.
• Ability to work collaboratively in a team-oriented environment.
• Attention to detail and confidentiality.

Responsibilities

• Schedule and coordinate clinical placements for nursing students.
• Maintain placement databases and records for accuracy and compliance.
• Communicate with students, faculty, and facilities about placement details and requirements.
• Prepare onboarding information and orientation packets for students and faculty.
• Monitor prerequisites (immunizations, background checks) and follow up as needed.
• Gatekeeper for health record collection and HIPAA/FERPA privacy.
• Organize meetings, workshops, and training sessions related to clinical placements.
• Provide general administrative support (filing, data entry, correspondence).
• Prepare reports and presentations for internal and external stakeholders.
• Perform other duties to support the Clinical Placement Coordinator team.

Skills

Strong organizational skills

Excellent verbal and written communic

Microsoft Office Suite

Database management

Education

High school diploma or equivalent

Associate or bachelor’s degree in a relevant field preferred

Tools

Microsoft Office Suite

Database management

Job description

The University of San Francisco is seeking an Office Assistant V to support Clinical Placement Services within the School of Nursing. The role focuses on coordinating clinical placements, onboarding students and faculty, and maintaining accurate documentation and communication with partners.

You will assist in scheduling, record-keeping, compliance tracking, and preparing onboarding materials, while providing general administrative support to the Clinical Placement Coordinator team.