Office Assistant V, Clinical Placement Services

University of San Francisco; San Francisco (CA); On-site; USD 66,000 - 80,000; Full time

Job summary

The University of San Francisco School of Nursing seeks an Office Assistant V to support the Clinical Placement Coordinator, scheduling clinical placements for nursing and health professions, and maintaining placement databases for accuracy. The role involves communication with students, faculty, and healthcare partners.

Responsibilities include onboarding packets, monitoring prerequisites, ensuring HIPAA/FERPA privacy, organizing meetings and training, and providing general administrative

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational, verbal and written communication skills.
• Experience in administrative support, preferably in education or healthcare.

Responsibilities

• Schedule and coordinate clinical placements for nursing students.
• Maintain and update placement databases and records for accuracy and compliance.
• Communicate placement details with students, faculty, and healthcare facilities.

Skills

Organizational skills

Verbal communication

Written communication

Team collaboration

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Office

Database management

Job description

## Office Assistant V, Clinical Placement ServicesApplylocations: USF Hilltop Campustime type: Full timeposted on: Posted Yesterdayjob requisition id: R0012642**Job Title:**Office Assistant V, Clinical Placement Services**Job Summary:**The School of Nursing is seeking a dedicated and detail-oriented Office Assistant with excellent customer service skills to support the Clinical Placement Coordinator. The ideal candidate will play a crucial role in facilitating clinical placements for nursing and health profession students, conducting onboarding activities for both students and faculty, maintaining required documentation, and ensuring effective communication with faculty, students, and healthcare partners.**Full Job Description:**● Assist the Clinical Placement Coordinators in scheduling and coordinating clinical placements for nursing students. ● Maintain and update placement databases and records to ensure accuracy and compliance with program requirements. ● Communicate effectively with students, faculty, and healthcare facilities regarding placement details and requirements. ● Prepare and distribute onboarding information for students and faculty, including orientation packets and required documentation for students and sites. ● Monitor student compliance with placement prerequisites (e.g., immunizations, background checks) and follow up as necessary. ● Serve as a gatekeeper regarding health record collection, communication, and retention processes, understanding the complexity and importance of HIPAA and FERPA privacy and protection laws. ● Assist in organizing meetings, workshops, and training sessions related to clinical placements. ● Provide general administrative support, including filing, data entry, and correspondence management. ● Assist in the preparation of reports and presentations for internal and external. stakeholders. ● Perform other duties as assigned to support the Clinical Placement Coordinator team and the nursing program.**Minimum Requirements:** ● High school diploma or equivalent; associate or bachelor’s degree in a relevant field preferred. ● Previous administrative experience, preferably in an educational or healthcare setting. ● Strong organizational skills with the ability to manage multiple tasks and priorities effectively. ● Excellent verbal and written communication skills. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management. ● Ability to work collaboratively in a team-oriented environment. ● Attention to detail and a commitment to maintaining confidentiality. ● Ability to meet deadlines.**Full-Time/Part-Time:**Full time**Pay Rate:**Hourly**Salary Range :**$32/hour; commensurate with experience.