Clinical Operations Pro: Payroll, Scheduling & Admin (Hybrid)

UW Health; Madison (WI); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health and dental insurance

Paid time off

Retirement plans

Two-week paid parental leave

Adoption assistance

Tuition benefits eligibility

Referral bonus

Job summary

UW Health in Madison, WI seeks a Clinical Operations Assistant to lead and support payroll, timekeeping, scheduling, and staff administration within Perioperative Services. This 100% FTE hybrid role includes 2–3 on-site days at East Madison Hospital with the remainder from home after training; the position offers flexible schedules and a comprehensive benefits package.

The role emphasizes policy compliance, calendar management, reporting, and coordination with management teams; prior

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred
• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Lead and support payroll and staff scheduling functions, including daily timekeeping review, payroll corrections, schedule updates, and ensuring compliance with organizational policies and pay practices.
• Serve as a primary resource for staff and leaders regarding payroll, scheduling, time-off requests, and related policies, providing accurate guidance and timely issue resolution.
• Provide leadership support through management of calendars, maintenance of agendas, taking meeting minutes, and coordinating activities and schedules for management and department teams.
• Coordinate administrative aspects of Perioperative Services, including preparing reports, researching issues, and assisting in updating policies, procedures, manuals, and administrative tools.
• Ensure departmental and staff compliance with policy and procedure requirements, including quality control monitoring of time-sensitive processes and workflows.
• Purchase supplies, materials, services, or equipment.

Skills

Administrative support

Healthcare setting experience

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Job description

UW Health in Madison, WI seeks a Clinical Operations Assistant to lead and support payroll, timekeeping, scheduling, and staff administration within Perioperative Services. This 100% FTE hybrid role includes 2–3 on-site days at East Madison Hospital with the remainder from home after training; the position offers flexible schedules and a comprehensive benefits package.

The role emphasizes policy compliance, calendar management, reporting, and coordination with management teams; prior