Clinical Operations & Administrative Coordinator

Johns Hopkins University; Baltimore (MD); On-site; USD 38,000 - 72,000; Full time

Job summary

Johns Hopkins University School of Medicine, Pediatric Pulmonary, is seeking an Administrative Coordinator to provide administrative support and manage general office duties for efficient operation of the program.

Responsibilities include calendar management, meeting coordination, event planning, financial tasks, and cross-department collaboration to support patient care delivery and staff workflow at the School of Medicine campus in Baltimore, MD.

Qualifications

• High school diploma or equivalent.
• Two years of related experience.
• Additional education may substitute for required experience per JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team calendars, plan and schedule meetings, and coordinate logistics.
• Prepare meeting materials and provide staff support for meetings; record and draft minutes; follow up on actions.
• Coordinate and provide general office services such as payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Serve as liaison with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices and workflows; improve record-keeping systems and forms.
• Develop and recommend administrative processes to improve efficiency; interpret policies.
• Develop and compile reports; assist with presentations.
• Assist with planning events and workshops.
• Perform non-routine and confidential administrative tasks.
• Coordinate student/temporary staff assignments; assist with events logistics.
• Assist with basic financial tasks like expense reports and invoices.

Skills

Calendar management

Electronic tools

Event coordination

Financial administration

Meeting coordination

Office procedures

Oral & written communications

Organizational skills

Report writing

Education

High school diploma or GED

Two years related experience

Tools

EPIC

Job description

Johns Hopkins University School of Medicine, Pediatric Pulmonary, is seeking an Administrative Coordinator to provide administrative support and manage general office duties for efficient operation of the program.

Responsibilities include calendar management, meeting coordination, event planning, financial tasks, and cross-department collaboration to support patient care delivery and staff workflow at the School of Medicine campus in Baltimore, MD.