Administrative Coordinator, Office & Events

Johns Hopkins University; Baltimore (MD); On-site; USD 24,000 - 27,000; Full time

Job summary

Johns Hopkins University is seeking an Administrative Coordinator to provide administrative support and general office management for the Homewood Campus unit. The role requires close collaboration with colleagues and departments.

Responsibilities include planning daily activities, managing calendars and meeting logistics, preparing materials and minutes, coordinating payroll, purchasing, and records, and supporting events.

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor, and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs, and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Conducts discovery work for the Leadership Fellows group (i.e., confirms and validates their employment/personal moves).
• Maintains all trustee giving reports and contacts.
• Other duties as assigned.

Skills

Calendar Management

Electronic Office Tools

Event Coordination

Financial Administration

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

High school diploma or graduation equivalent

Job description

Johns Hopkins University is seeking an Administrative Coordinator to provide administrative support and general office management for the Homewood Campus unit. The role requires close collaboration with colleagues and departments.

Responsibilities include planning daily activities, managing calendars and meeting logistics, preparing materials and minutes, coordinating payroll, purchasing, and records, and supporting events.