Clinical Office & Scheduling Specialist

Spaulding Hospital - Boston and Cambridge; Malden (MA); On-site; USD 24,000 - 32,000; Full time

Job summary

Spaulding Rehabilitation Hospital Corporation in Malden is seeking an onsite Administrative Assistant to support clinical service operations with clerical duties, patient scheduling, check-in/check-out, and basic billing tasks.

The ideal candidate will have a high school diploma, CMAA certification is preferred, 2–3 years of office experience, and strong organizational skills. This per diem role offers competitive pay and benefits.

Qualifications

• High School Diploma or Equivalent required.
• CMAA certification preferred.
• Office experience 2-3 years required.
• Proficiency with Office Suite and records management.
• Ability to manage routine patient scheduling and billing tasks.

Responsibilities

• Perform administrative and clerical duties relating to a clinical service or physician practice office.
• Schedule patient appointments and maintain appointment records.
• Greet patients and assist with check-in/check-out.
• Answer phones, respond to routine inquiries, and schedule appointments.
• Process billing forms and scan documents to the EMR.
• Handle prior authorizations and messages related to patient care.
• Provide training and support in scheduling and billing systems.

Skills

Office Suite proficiency

Phone system management

Written communication

Message taking

Time management

Multitasking

Education

High School Diploma or Equivalent

CMAA Certification

Job description

Spaulding Rehabilitation Hospital Corporation in Malden is seeking an onsite Administrative Assistant to support clinical service operations with clerical duties, patient scheduling, check-in/check-out, and basic billing tasks.

The ideal candidate will have a high school diploma, CMAA certification is preferred, 2–3 years of office experience, and strong organizational skills. This per diem role offers competitive pay and benefits.