Clinic Admin & Scheduling Specialist

Spaulding Rehabilitation; Malden (MA); On-site; USD 25,000 - 32,000; Part time

Job summary

Spaulding Rehabilitation Hospital is seeking a Per Diem Administrative Assistant to support clinical services at the Malden location. The role includes front-desk greetings, patient check-in/out, appointment scheduling, and basic billing/document handling within a fast-paced hospital setting.

Ideal candidates have an H.S. diploma or equivalent, 2–3 years of office experience, proficiency with Office Suite, and CMAA is preferred.

Qualifications

• High School Diploma or equivalent required.
• CMAA credential preferred.
• 2-3 years of office experience required.
• Proficiency with Microsoft Office Suite and standard office procedures.

Responsibilities

• Perform routine administrative and clerical duties for a clinical service or physician practice.
• Make patient appointments and maintain appointment records.
• Greet and assist patients and answer routine inquiries.
• Answer phones, schedule appointments, and manage calls as needed.
• Process patient billing forms and scan documents to the patient record.
• Act as Super User for scheduling, registration, and billing systems.

Skills

Office suite

Time management

Communication skills

Phone system

Education

High School Diploma or Equivalent

Certified Medical Administrative Assistant (CMAA)

Tools

Scheduling system

Billing system

Job description

Spaulding Rehabilitation Hospital is seeking a Per Diem Administrative Assistant to support clinical services at the Malden location. The role includes front-desk greetings, patient check-in/out, appointment scheduling, and basic billing/document handling within a fast-paced hospital setting.

Ideal candidates have an H.S. diploma or equivalent, 2–3 years of office experience, proficiency with Office Suite, and CMAA is preferred.