Clinical Education Admin Coordinator

Touro College & University System; Great Falls (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

The Administrative Assistant role at Touro College & University System supports the Department of Clinical Education with front-line student interactions, record keeping, and calendar management. You will prepare MSPE transcripts and help coordinate schedules, meetings, and communications across campus and affiliated sites.

We seek an organized, multi-tasking professional with strong communication skills and MS Office proficiency to maintain accurate data, handle invoices, and support

Qualifications

• Bachelor's degree or equivalent experience required.
• At least 1 year of administrative experience preferred.
• Proficiency with Microsoft Office Suite is expected.

Responsibilities

• Provide professional customer service via answering calls and emails and direct students with program information.
• Assist Dean, Directors and Coordinators with department tasks.
• Prepare transcripts of student performance (MSPEs).
• Manage digital and paper filing for the department.
• Handle clerical tasks including copying, faxing, and answering inquiries.
• Order and replenish department supplies as needed.
• Maintain data for preceptors and faculty, including certifications and licenses.
• Generate reports on preceptors and department activities for surveys.
• Schedule meetings with hospital/affiliated sites and coordinate campus communications.
• Review and submit department invoices for payment processing.

Skills

Organizational skills

Multi-tasking

Interpersonal communication

MS Office proficiency

Education

Bachelor's degree or equivalent experience

1-year administrative experience

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

The Administrative Assistant role at Touro College & University System supports the Department of Clinical Education with front-line student interactions, record keeping, and calendar management. You will prepare MSPE transcripts and help coordinate schedules, meetings, and communications across campus and affiliated sites.

We seek an organized, multi-tasking professional with strong communication skills and MS Office proficiency to maintain accurate data, handle invoices, and support