Clinical Administrative Assistant

Beyond Expectation, LLC; Las Vegas (NV); On-site; USD 42,000 - 66,000; Full time

Job summary

Beyond Expectation, LLC is seeking a Clinical Administrative Assistant to provide high-level administrative support to the Clinical Director and senior staff in Las Vegas, NV. The role includes drafting documents, coordinating travel, and managing executive meeting schedules.

The successful candidate will have a high school diploma (bachelor’s preferred) and at least four years of related experience, with strong Microsoft Office skills and exceptional communication and organizational abilities.

Qualifications

• Excellent verbal and written communication required.
• Strong organizational skills with attention to detail.
• Proven time management and ability to meet deadlines.
• Extensive knowledge of office administration and recordkeeping systems.
• Proficiency with Microsoft Office or similar software and ability to learn new tools.

Responsibilities

• Provides high-level administrative support to the Clinical Director and senior staff.
• Drafts letters, memos, invoices, reports and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings, takes notes and records minutes.
• Receives and triages incoming communications; summarizes and distributes as needed.
• Performs general office tasks: filing, ordering supplies, basic bookkeeping.

Skills

Communication

Organization

Time management

Recordkeeping

Microsoft Office

Education

High school diploma

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

Job Summary:

The Clinical Administrative Assistant will provide high-level administrative support to the Clinical Director and other senior staff.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Clinical Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required, bachelor's degree in business administration or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.