Clinic Scheduler

OCC - Advanced Orthopedic & Sports Medicine Specialists; Colorado Springs (CO); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

PTO & Holidays

Life Insurance & Long-Term Disability

Optional accident insurance

Internal training & development

CE stipend for continuing education

Retirement plan after one year

Job summary

OCC - Advanced Orthopedic & Sports Medicine Specialists in Colorado Springs seeks a full-time Scheduler to coordinate appointments, testing, and surgical procedures. You will secure referrals and insurance pre-authorizations, document calls in the EMR, and support efficient patient flow across providers and facilities.

Responsibilities include verifying insurance eligibility, obtaining pre-authorizations, scheduling surgeries/tests, and maintaining HIPAA-compliant records.

Qualifications

• High school diploma required.
• 2 years of surgery scheduling/prior authorization experience required.
• Excellent verbal and written communication skills.
• Ability to organize, interpret data, and exercise good judgment.

Responsibilities

• Schedule patient appointments for visits, diagnostic tests, referrals and/or consults, and any surgical procedures.
• Obtain referral and/or insurance authorization/pre-certification approvals from health plan or PCP office.
• Document patient calls via electronic medical record notes.
• Escort patients to rooms, obtain vitals, and manage check-in/check-out duties.
• Schedule surgeries and diagnostic tests (MRI, CT) and pre-admission testing.
• Maintain HIPAA-compliant documentation and communicate insurance changes within the team.
• Keep productivity at a level appropriate for the department.

Skills

Communication skills

Customer relations

Data organization

Judgment & diplomacy

Problem solving

Verbal & written communication

Education

High school diploma

Job description

SCHEDULER POSITION OVERVIEW

Schedules patient appointments for visits, diagnostic tests, referrals and/or consults, and any surgical procedures. Will be responsible for obtaining referral and/or insurance authorization/pre-certification approvals from health plan or primary care physician office. Documents patient calls via electronic medical record phone notes. Financial responsibilities may include but are not limited to the following: verifying guarantor information and collection of any monies due at the time of service. Provides efficient flow of clinical information via paper and electronic medical records. Works closely with patients, providers, and hospital facilities.

• Contact insurance carriers to verify patient's insurance eligibility, benefits and requirements.
• Request, track and obtain pre-authorization from insurance carriers within time allotted for medical services.
• Request, follow up and secure prior-authorizations prior to services being performed.
• Schedule patients for surgery, completing appropriate facility paperwork.
• Schedule patients for any required diagnostic tests prior to surgery (for example MRI, CT).
• Review patient medications and health history to determine pre-admission testing.
• Schedule appropriate medical and other clearances.
• Schedule patient for follow-up appointments and tests.
• Demonstrate and apply knowledge of medical terminology, high proficiency of general medical office procedures including HIPAA regulations.
• Communicate any insurance changes or trends among team.
• Maintains a level of productivity suitable for the department.
• Clearly document all communications and contacts with providers and personnel in standardized documentation requirements, including proper format.
• Escort patients to rooms, obtain vitals, perform check-in and check-out duties
• Other duties as assigned.

Job Type

Full-time

Description

Schedules patient appointments for visits, diagnostic tests, referrals and/or consults, and any surgical procedures. Will be responsible for obtaining referral and/or insurance authorization/pre-certification approvals from health plan or primary care physician office. Documents patient calls via electronic medical record phone notes. Financial responsibilities may include but are not limited to the following: verifying guarantor information and collection of any monies due at the time of service. Provides efficient flow of clinical information via paper and electronic medical records. Works closely with patients, providers, and hospital facilities.

Scheduler Essential Functions

• Contact insurance carriers to verify patient's insurance eligibility, benefits and requirements.
• Request, track and obtain pre-authorization from insurance carriers within time allotted for medical services.
• Request, follow up and secure prior-authorizations prior to services being performed.
• Schedule patients for surgery, completing appropriate facility paperwork.
• Schedule patients for any required diagnostic tests prior to surgery (for example MRI, CT).
• Review patient medications and health history to determine pre-admission testing.
• Schedule appropriate medical and other clearances.
• Schedule patient for follow-up appointments and tests.
• Demonstrate and apply knowledge of medical terminology, high proficiency of general medical office procedures including HIPAA regulations.
• Communicate any insurance changes or trends among team.
• Maintains a level of productivity suitable for the department.
• Clearly document all communications and contacts with providers and personnel in standardized documentation requirements, including proper format.
• Escort patients to rooms, obtain vitals, perform check-in and check-out duties
• Other duties as assigned.

Salary & Benefits

$20.00-22.00 Per hour

• Medical, Dental and Vision Insurance
• Generous PTO package and paid holidays
• Company-paid life insurance and long term disability insurance
• Ability to purchase accident insurance, short and long-term disability insurance.
• Opportunities for internal training and development
• Annual stipend for continuing education in certain positions
• Retirement Plan eligibility after one year of service with eligibility in company profit sharing
• Most positions offer Monday – Friday work schedules

Requirements

SCHEDULER REQUIRED QUALIFICATIONS AND SKILLS

• Education: High school diploma.
• 2 years surgery scheduling/prior authorization experience required.
• Must have excellent verbal and written communication skills.
• Requires effective customer relation skills, ability to organize and interpret data.
• Requires good judgment, tact, diplomacy, and ability to problem solve.

Scheduler Desired Qualifications And Skills

• Previous neurosurgery scheduling experience preferred

Scheduler Working Conditions

• Typical business office environment
• Possibility of local travel
• Constant viewing of computer monitor, mousing and typing
• Frequent standing, walking and sitting
• Frequent stooping, lifting, carrying and pushing/pulling 10 pounds or more
• Occasionally lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus
• Hours of business are Monday – Friday from 8:00 a.m. to 5:00 p.m. Must be able to work early, late and long hours, as needed, to meet the essential functions of the job