Clinic Operations Supervisor

Talentify; Village of East Hills (NY); On-site; USD 40,000 - 61,000; Full time

Job summary

Talentify is seeking an Office Supervisor to support the Office Manager/Operations Director in coordinating and administering practice activities. The role involves handling accounts payable/receivable, payroll, billing, communications, and staff scheduling across one or more locations.

You will back up the Office Manager, drive staffing efficiency, oversee training and coaching, ensure prompt call handling, and help implement policy updates to keep operations smooth and compliant.

Qualifications

• High school diploma or GED; concentration in Secretarial Science preferred.
• Proficiency with Outlook, Word, Excel, PowerPoint and databases.
• At least 5 years of administrative/clinic management experience.

Responsibilities

• Assist Office Manager/Operations Director with day-to-day operations.
• Provide back-up to the Office Manager.
• Ensure staffing coverage to deliver services promptly.
• Oversee training, coaching, and performance of staff.
• Manage communication: calls, emails, and records; distribute to appropriate personnel.
• Monitor progress toward organizational goals.
• Provide policy-update input to management.

Skills

Administrative experience

Staff coordination

Communication skills

Education

High school diploma or GED

Associates Degree in Healthcare or Business Administration

Bachelor's Degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Database

Job description

Talentify is seeking an Office Supervisor to support the Office Manager/Operations Director in coordinating and administering practice activities. The role involves handling accounts payable/receivable, payroll, billing, communications, and staff scheduling across one or more locations.

You will back up the Office Manager, drive staffing efficiency, oversee training and coaching, ensure prompt call handling, and help implement policy updates to keep operations smooth and compliant.