Clinic Coordinator- Ascension Clinic

Baton-Rouge-Genera; Prairieville (LA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional development

Generous PTO

Flexible schedules

BRG Fit program

Job summary

Baton Rouge General is seeking a detail-oriented administrative professional to support physicians and departmental staff. The role focuses on clerical supervision, billing coordination, and maintaining organized records across multiple staff members.

The position requires experience with billing processes, HIPAA awareness, and proficiency in standard office software. A post-high-school vocational training or equivalent is preferred for this role.

Qualifications

• Strong administrative and organizational skills with the ability to support multiple providers and staff members.
• Experience overseeing clerical/administrative staff, managing billing-related tasks, and coordinating department operations.
• Experience with billing processes and healthcare administrative workflows.
• Understanding of HIPAA requirements and safety protocols in healthcare environments.

Responsibilities

• Provide support to physicians and staff to ensure continuity of departmental operations, including organizing records and monitoring supplies.
• Oversee clerical functions, supervise staff, evaluate performance, and set standards.
• Perform timekeeping duties with accuracy and adherence to timelines.
• Produce complex documents using MS Office, design forms, prepare reports and meeting minutes, and proof for accuracy.
• Provide administrative supervision to support daily operations, assist in cost-reduction strategies, and manage staffing needs.

Skills

Administrative & organizational skills

Clerical staff supervision

Billing experience

HIPAA knowledge

Education

Post-high-school vocational or specialized training

Tools

Word processing

Spreadsheets

Databases

Presentation software

Job description

• Employee Type Full-Time

Description

Detail-Oriented. Support-Driven. Essential to Our Team.

What We’re Looking For:

• Strong administrative and organizational skills with the ability to support multiple providers and staff members.
• Experience overseeing clerical/administrative staff, managing billing-related tasks, and coordinating department operations.
• Experience requirements: Previous secretarial experience with billing.
• Education: Post-high-school vocational or specialized training preferred.
• Special skills/knowledge:
  • Knowledge of secretarial and administrative procedures.
  • Proficiency with standard office equipment.
  • Experience using word processing, spreadsheets, databases, and presentation software.
  • Understanding of HIPAA requirements and safety protocols related to healthcare environments.

Why You'll Love Working With Us:

At Baton Rouge General our patients aren't the only people we take care of; we take care of our team too. We are proud to offer our employees the benefits and resources they need to be their best selves at work and at home.

• A comprehensive benefits program for you and your family.
• Professional development and support.
• Various employee perks including generous paid time off, flexible positions, and our Baton Rouge General Fit! program.
• We are a nationally and locally recognized leader in quality and ranked one of the best healthcare employers in the state.
• Check out our employee perks: Perks | Baton Rouge General

What You Will Do:

Job Purpose / Mission:
Provides a wide variety of administrative and staff support services. Assists in department operations, oversees the functions of administrative staff and billing operations, and supports tasks related to the age population served as defined in the department’s Plan of Care.

Essential Job Functions:

• Provide support to physicians and staff to ensure continuity of departmental operations, including reviewing/prioritizing incoming materials, maintaining manuals, organizing records, and monitoring supply levels.
• Oversee clerical functions to ensure accurate and timely completion of responsibilities and special projects, including supervising, evaluating, and setting performance standards for clerical staff.
• Perform assigned timekeeping duties, including accurate time entry, editing errors, and complying with timelines and organizational procedures.
• Produce a variety of complex documents using multiple PC software programs; design forms; prepare correspondence, charts, tables, reports, and meeting minutes; and proof work for accuracy.
• Provide administrative supervision to support daily departmental operations, ensuring goals and expectations are met, assisting in cost-reduction strategies, and managing staffing needs based on workload.
• Perform all other duties as assigned.

What Sets BRG Apart:

At Baton Rouge General, we are a community of compassionate, caring individuals who set the bar when it comes to healthcare excellence. Our mission is to preserve and restore health, one person at a time. From clinical to non-clinical roles – what you do here matters.

With over 600 licensed beds across three campuses, Baton Rouge General offers the full spectrum of care — from delivering newborns to providing end-of-life support through hospice care. Our clinics throughout Baton Rouge and surrounding areas offer comprehensive care across internal medicine, family medicine, and specialty services.

Additional Information