Clinic Admin Specialist - Patient Intake

Oklahoma Treatment Services; Oklahoma City (OK); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Insurance (Medical, Dental, Vision)

Life Insurance

Flexible Ancillary Options

401(k) with Employer Match

PTO & Sick Leave

Holidays and Floating Holidays

Off on Sundays

Job summary

Oklahoma Treatment Services, LLC in Oklahoma City, OK, seeks a receptionist to maintain an efficient, professional front desk at our clinic. You will greet patients, collect payments, coordinate with staff, and ensure smooth intake and scheduling.

Responsibilities include reconciling daily deposits, labeling urine samples, guiding patients through intake, maintaining records, and supporting the clinic administrator and medical director as needed.

Qualifications

• High school diploma required.
• Experience with administrative or clerical work.

Responsibilities

• Obtain payments due from patients at the reception window.
• Reconcile daily deposits with software reports of patient payments.
• Label and control patient urine samples submitted for testing.
• Track patients’ monthly drug screen sample collection.
• Answer and direct calls from multi-line phone.
• Greet patients upon arrival and relay messages or flags to staff.
• Maintain cleanliness of the reception area between cleanings.
• Enter changes in central registry daily (dosage, intake, discharge).
• Assist program administrator with filing, typing, or other administrative tasks.
• Keep admission packets and patient handbooks stocked for new admissions.
• Assist with urine drug screens per protocols and regulatory requirements.
• Monitor inventory of urine bottles and supplies; order as needed.
• Open patient charts for prospective new patients and guide intake process.
• Copy two forms of identification into patient records.
• Assist with assigning a primary counselor and setting up payment accounts.
• Fax dual-enrollment forms to other methadone programs.
• Report suspicious activity to supervisors or authorities.

Skills

Administrative experience

Clerical skills

Education

High school diploma

Job description

Oklahoma Treatment Services, LLC in Oklahoma City, OK, seeks a receptionist to maintain an efficient, professional front desk at our clinic. You will greet patients, collect payments, coordinate with staff, and ensure smooth intake and scheduling.

Responsibilities include reconciling daily deposits, labeling urine samples, guiding patients through intake, maintaining records, and supporting the clinic administrator and medical director as needed.