Climate Solutions Team Administrator

MacArthur Foundation; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation seeks a Team Administrator in Chicago to support the Climate Solutions team. The role reports to the Team Leader and ensures efficient workflow, budget monitoring, and cross-team communications.

You will assist with grants, prepare budgets, coordinate consultations, and help manage Board materials. Strong writing, budgeting, and coordination skills are essential, with a bachelor’s degree or 6+ years experience preferred.

Qualifications

• Bachelor’s degree or minimum six years of relevant experience.
• Comfortable working in a team environment.
• Able to take initiative and work proactively.
• Strong interpersonal communication and leadership skills.
• Excellent writing, editing, organizational, and verbal communication skills.
• Able to effectively communicate in written and oral format with both internal and external contacts.
• Facility in working with budgets and budgeting.
• Organized and able to think and work independently with little direct supervision.
• Strong working knowledge of Microsoft Outlook, Word, and Excel.

Responsibilities

• Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year.
• Assist Team Leader with the progress of grants, including proposals, briefs, and reports, and tracking through different GMS stages.
• Liaise with grants management staff.
• Interact with, provide guidance to, and respond to questions from grantees and others.
• Schedule and coordinate expert consultations.
• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions.
• Perform writing assignments as needed.
• Coordinate document and information management tasks that add value for the Team.
• Manage the production of Board materials.
• Liaise with Research Specialists as needed.
• Liaise with other Teams and Departments as needed.
• Assist with orientation of new Team members.

Skills

Team environment

Initiative

Interpersonal communication

Writing and editing

Budgeting

Microsoft Outlook/Word/Excel

Education

Bachelor’s degree or 6+ years experience

Tools

Microsoft Office

Job description

The John D. and Catherine T. MacArthur Foundation seeks a Team Administrator in Chicago to support the Climate Solutions team. The role reports to the Team Leader and ensures efficient workflow, budget monitoring, and cross-team communications.

You will assist with grants, prepare budgets, coordinate consultations, and help manage Board materials. Strong writing, budgeting, and coordination skills are essential, with a bachelor’s degree or 6+ years experience preferred.