Hybrid Communications & Projects Coordinator

MacAthur Foundation; Chicago (IL); Hybrid; USD 61,000 - 74,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation in Chicago, Illinois, is seeking an experienced administrative professional to support the Communications team in a hybrid role.

Responsibilities include calendar coordination, arranging meeting logistics, preparing agendas and notes, and providing project management support for major announcements. Candidates should have 3–5 years of relevant experience, strong MS Office skills, and excellent organizational abilities.

Qualifications

• Minimum of three to five years of relevant administrative experience, preferably in a communications setting (i.e. agency or nonprofit).
• Comfortable working in a team environment.
• Well-developed organizational skills and attention to detail.
• Able to juggle multiple assignments simultaneously and meet deadlines.
• Creative/entrepreneurial thinking.
• Interest in the work of the Foundation and its grantees.
• Positive, “can-do” attitude and a willingness to do what is necessary to get the job done.
• Strong working knowledge of Microsoft Office Suite.

Responsibilities

• Support scheduling needs for Communications team with multiple parties.
• Manage Director of Communications and Director of Partnerships schedule of appointments.
• Arrange meeting logistics; collaborate across administrative staff and programs.
• Support development and distribution of agendas and key documents; take and distribute meeting notes.
• Serve as project management support for major Foundation announcements (i.e. Fellows & 100Change); create and maintain timelines, arrange logistics with public relations and video firms, and coordinate document access for media and journalists.
• Coordinate document and information management tasks that add value for the team, such as formatting of presentations and plans, maintaining files and project archives, and facilitating production of print materials as needed.
• Interact with, provide guidance to, route and/or respond to questions from Foundation colleagues, consultants, the media, and other external partners.
• Process domestic and international expense reports for Director of Communications, Director of Partnerships, and international expense reports for Communications Officers travel.
• Support digital colleagues and engage with analytics vendor in project management for monthly digital analytics reports.
• Handle other responsibilities and projects as assigned, including but not limited to occasional media relations research/tracking, social media content production, and help coordinate internal and external meetings/events.

Skills

MS Office Suite

Administrative experience

Teamwork

Job description

The John D. and Catherine T. MacArthur Foundation in Chicago, Illinois, is seeking an experienced administrative professional to support the Communications team in a hybrid role.

Responsibilities include calendar coordination, arranging meeting logistics, preparing agendas and notes, and providing project management support for major announcements. Candidates should have 3–5 years of relevant experience, strong MS Office skills, and excellent organizational abilities.