Grants Management Operations Lead

The John D. and Catherine T. MacArthur Foundation; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation seeks a Department Administrator, Grants Management in Chicago to support the Director and oversee department operations.

You will coordinate calendars, arrange travel, prepare meetings, and monitor budgets to keep grant activities on track. This role requires strong written and verbal communication, excellent organization, and discretion. A passion for philanthropy and a collaborative spirit will help you partner with program teams to strengthen

Qualifications

• Bachelor’s degree preferred.
• Experience supporting executives or high-level managers.
• Good judgement and ability to prioritize.
• Strong verbal and written communication skills.
• Project management skills and budget-related experience.
• Skilled in managing multiple calendars.
• Resourceful; ability to problem solve.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Interest in philanthropy or grantmaking; authentic desire to support the work of the Grants Management department.

Responsibilities

• Assistance to the Director, scheduling and proactive problem solving.
• Administration: manage department tasks, liaise with other departments, prepare budgets and monitor expenses.
• Grants Management: coordinate grants data, schedule internal reviews, grant system access, data entry, and general duties.

Skills

Calendar Management

Executive support

Budget awareness

Verbal and written communication

Project coordination

Multitasking

Microsoft Office

Problem solving

Philanthropy interest

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

The John D. and Catherine T. MacArthur Foundation seeks a Department Administrator, Grants Management in Chicago to support the Director and oversee department operations.

You will coordinate calendars, arrange travel, prepare meetings, and monitor budgets to keep grant activities on track. This role requires strong written and verbal communication, excellent organization, and discretion. A passion for philanthropy and a collaborative spirit will help you partner with program teams to strengthen