Coordinator, Communications

MacAthur Foundation; Chicago (IL); Hybrid; USD 61,000 - 74,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation in Chicago, Illinois, is seeking an experienced administrative professional to support the Communications team in a hybrid role.

Responsibilities include calendar coordination, arranging meeting logistics, preparing agendas and notes, and providing project management support for major announcements. Candidates should have 3–5 years of relevant experience, strong MS Office skills, and excellent organizational abilities.

Qualifications

• Minimum of three to five years of relevant administrative experience, preferably in a communications setting (i.e. agency or nonprofit).
• Comfortable working in a team environment.
• Well-developed organizational skills and attention to detail.
• Able to juggle multiple assignments simultaneously and meet deadlines.
• Creative/entrepreneurial thinking.
• Interest in the work of the Foundation and its grantees.
• Positive, “can-do” attitude and a willingness to do what is necessary to get the job done.
• Strong working knowledge of Microsoft Office Suite.

Responsibilities

• Support scheduling needs for Communications team with multiple parties.
• Manage Director of Communications and Director of Partnerships schedule of appointments.
• Arrange meeting logistics; collaborate across administrative staff and programs.
• Support development and distribution of agendas and key documents; take and distribute meeting notes.
• Serve as project management support for major Foundation announcements (i.e. Fellows & 100Change); create and maintain timelines, arrange logistics with public relations and video firms, and coordinate document access for media and journalists.
• Coordinate document and information management tasks that add value for the team, such as formatting of presentations and plans, maintaining files and project archives, and facilitating production of print materials as needed.
• Interact with, provide guidance to, route and/or respond to questions from Foundation colleagues, consultants, the media, and other external partners.
• Process domestic and international expense reports for Director of Communications, Director of Partnerships, and international expense reports for Communications Officers travel.
• Support digital colleagues and engage with analytics vendor in project management for monthly digital analytics reports.
• Handle other responsibilities and projects as assigned, including but not limited to occasional media relations research/tracking, social media content production, and help coordinate internal and external meetings/events.

Skills

MS Office Suite

Administrative experience

Teamwork

Job description

The John D. and Catherine T. MacArthur Foundation is one of the nation’s largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world’s most pressing social challenges, including advancing global climate solutions, promoting local justice reform in the U.S., revitalizing local news, expanding who creates, uses, and benefits from artificial intelligence, and strengthening the well-being of Native communities. In addition to the MacArthur Fellows Program and the global 100&Change competition, the Foundation continues its historic commitments to the role of journalism in a responsive democracy as well as the vitality of our headquarters city, Chicago. The Foundation also maintains offices in Nigeria and India.

Essential Duties and Responsibilities

• Support scheduling needs for Communications team with multiple parties.
• Manage Director of Communications and Director of Partnerships schedule of appointments.
• Arrange meeting logistics; collaborate across administrative staff and programs.
• Support development and distribution of agendas and key documents; take and distribute meeting notes.
• Serve as project management support for major Foundation announcements (i.e. Fellows & 100&Change); create and maintain timelines, arrange logistics with public relations and video firms, and coordinate document access for media and journalists.
• Coordinate document and information management tasks that add value for the team, such as formatting of presentations and plans, maintaining files and project archives, and facilitating production of print materials as needed.
• Interact with, provide guidance to, route and/or respond to questions from Foundation colleagues, consultants, the media, and other external partners.
• Process domestic and international expense reports for Director of Communications, Director of Partnerships, and international expense reports for Communications Officers travel.
• Support digital colleagues and engage with analytics vendor in project management for monthly digital analytics reports.
• Handle other responsibilities and projects as assigned, including but not limited to occasional media relations research/tracking, social media content production, and help coordinate internal and external meetings/events.

Qualifications

• Minimum of three to five years of relevant administrative experience, preferably in a communications setting (i.e. agency or nonprofit).
• Comfortable working in a team environment.
• Well-developed organizational skills and attention to detail.
• Able to juggle multiple assignments simultaneously and meet deadlines.
• Creative/entrepreneurial thinking.
• Interest in the work of the Foundation and its grantees.
• Positive, “can-do” attitude and a willingness to do what is necessary to get the job done.
• Strong working knowledge of Microsoft Office Suite.

Benefits

• We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being.

Work Environment and Reasonable Accommodations

The work environment is an office setting. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process. The position is hybrid and based in Chicago, Illinois. Annual salary for this role will start at $67,600.

The John D. and Catherine T. MacArthur Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, pregnancy, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state or local laws.

The John D. and Catherine T. MacArthur Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world’s most pressing social challenges, including advancing global climate solutions, promoting local justice reform in the U.S., revitalizing local news, expanding who creates, uses, and benefits from artificial intelligence, and strengthening the well-being of Native communities. In addition to the MacArthur Fellows Program and the global 100&Change competition, the Foundation continues its historic commitments to the role of journalism in a responsive democracy as well as the vitality of our headquarters city, Chicago. The Foundation also maintains offices in Nigeria and India.