Strategic Communications Coordinator (Hybrid in Chicago)

MacArthur Foundation; Chicago (IL); Hybrid; USD 61,000 - 74,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation seeks a Coordinator, Communications in Chicago for a hybrid role, reporting to the Director of Communications.

The position supports the Communications team with scheduling, logistics, and cross-team coordination. Responsibilities include preparing meeting notes, coordinating major announcements, managing documents, and assisting with media relations, digital analytics, and events.

Qualifications

• Minimum of three to five years of relevant administrative experience, preferably in a communications setting (i.e. agency or nonprofit).
• Strong MS Office skills and proficiency with documents, presentations, and calendars.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Comfortable working in a collaborative, team-oriented setting.

Responsibilities

• Support scheduling needs for Communications team with multiple parties; manage Director of Communications and Director of Partnerships schedules.
• Arrange meeting logistics; coordinate agendas, notes, and documents; take and distribute meeting notes.
• Provide project management support for major Foundation announcements (e.g., Fellows & 100&Change); coordinate with public relations and video firms.
• Coordinate document management tasks; format presentations, maintain files and project archives, and produce print materials as needed.
• Interact with Foundation colleagues, media, and external partners; respond to questions as appropriate.
• Process domestic and international expense reports for senior staff; manage travel reimbursements.
• Support digital colleagues and analytics vendor for monthly digital analytics reports.
• Handle other responsibilities including media relations research, social media content production, and coordinating meetings/events.

Skills

Organizational skills

Attention to detail

Multitasking

Team player

Microsoft Office

Tools

Microsoft Office Suite

Job description

The John D. and Catherine T. MacArthur Foundation seeks a Coordinator, Communications in Chicago for a hybrid role, reporting to the Director of Communications.

The position supports the Communications team with scheduling, logistics, and cross-team coordination. Responsibilities include preparing meeting notes, coordinating major announcements, managing documents, and assisting with media relations, digital analytics, and events.