Client Services Receptionist - Legal Office

Greenberg Traurig, LLP; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Greenberg Traurig, LLP in Tallahassee seeks a Receptionist to join the Administrative Team. This in-office, full-time role (Monday–Friday, 9 am–6 pm) serves as the first contact for visitors and routes calls to the appropriate internal parties.

You will coordinate conference room reservations, arrange catering and transportation, maintain security logs, and support other office activities. The ideal candidate has 2+ years in a professional reception or admin role, strong communication, and a

Qualifications

• High School Diploma; Hospitality Management degree is a plus.
• Minimum 2 years of experience as a receptionist or in an administrative clerical role.
• Proficiency with Windows-based software including Word, Excel and Outlook.
• Familiarity with AI concepts and openness to learn AI tools for daily workflows.

Responsibilities

• Greet visitors and promptly notify internal parties of arrival.
• Answer incoming calls and direct them appropriately.
• Coordinate conference room reservations and monitor schedule to avoid conflicts.
• Arrange catering for meetings and maintain rapport with vendors.
• Coordinate transportation needs for internal/external clients, including taxis and car services.
• Reserve visitor offices and accommodate arrivals.
• Maintain visitor/delivery logs and outgoing package logs.
• Ensure visitors check in at reception and maintain confidentiality.

Skills

Interpersonal skills

Communication skills

Client service

Independent worker

Attention to detail

Education

High School Diploma

Hospitality Management degree (plus)

Tools

MS Office (Word, Excel, Outlook)

Job description

Greenberg Traurig, LLP in Tallahassee seeks a Receptionist to join the Administrative Team. This in-office, full-time role (Monday–Friday, 9 am–6 pm) serves as the first contact for visitors and routes calls to the appropriate internal parties.

You will coordinate conference room reservations, arrange catering and transportation, maintain security logs, and support other office activities. The ideal candidate has 2+ years in a professional reception or admin role, strong communication, and a