Legal Support & Client Relations Specialist

Greenberg Traurig, LLP; City of White Plains (NY); On-site; USD 64,000 - 72,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance with HSA option

401K

Vacation

Sick time

Employee assistance program

Commuter and transit programs

Job summary

Greenberg Traurig, LLP is seeking a Legal Support Specialist to support attorneys in our Global Restructuring and Special Situations practice. The role serves as the primary contact for clients and coordinates administrative, clerical, and document processing tasks while organizing events and following up on invoices.

You will manage calendars, arrange travel, maintain client files, and assist with billing, conflicts checks, and client engagement letters.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice with focus on the bankruptcy practice area.
• Proficiency with invoicing and fee applications.

Responsibilities

• Manages and maintains busy calendar and schedule appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files and updates contact lists.
• Conserves attorneys’ time by reading, researching and routing correspondence.
• Monitors, screens, and responds to and distribute incoming communications.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages invoicing, client billing and collections, time entry.
• Heavy client contact with opposing counsel and courts for coordination and relationship management.
• Drafts client engagement letters and processes conflict checks and new matter requests.
• Assists in business development initiatives and filings, coordinating events with marketing.
• Maintains legal files (paper & electronic).
• Assists with filing pleadings and service thereof.
• Assists with preparing fee applications for estate representations.
• Prepares billing agendas and other administrative duties for the department.
• Performs other duties as assigned.

Skills

Highly organized

Self-starter

Interpersonal skills

Attention to detail

Under pressure

Verbal and written communication

Adaptability

After-hours availability

Education

Bachelor's degree or equivalent experience

5+ years as legal secretary/assistant (bankruptcy focus)

Invoicing and fee applications proficiency

Tools

Windows-based software & MS Office (Word, PowerPoint, Excel, Outlook)

Document management systems

AI tools familiarity (Copilot/ChatGPT)

Ability to learn firm-approved AI tools

Job description

Greenberg Traurig, LLP is seeking a Legal Support Specialist to support attorneys in our Global Restructuring and Special Situations practice. The role serves as the primary contact for clients and coordinates administrative, clerical, and document processing tasks while organizing events and following up on invoices.

You will manage calendars, arrange travel, maintain client files, and assist with billing, conflicts checks, and client engagement letters.