Client Services & Office Operations Coordinator

pillsburylaw; Boston (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Boston seeks a Client Services Assistant to support the Boston office. The role reports to Regional Director of Administration and Regional Senior Manager HR/Recruiting for the NY, Florida, Boston and Middle East offices.

You will handle the main reception desk, provide exceptional client service, coordinate calls, visitors, conference rooms, and assist with travel, expense reports, and other administrative tasks. A 40-hour week in office is required.

Qualifications

• 3+ years in a professional services environment
• Strong administrative and interpersonal skills with high accuracy
• Excellent written and oral communication; professional demeanor
• Ability to multi-task and work at a fast pace
• In-office 5 days a week; 40-hour week
• Proficient in MS Office; BA/BS preferred
• May perform other tasks as needed

Responsibilities

• Ensure smooth daily operations of the main reception desk with exceptional client service
• Answer and route calls at the main reception desk
• Track visitors, assign offices, reserve conference rooms and arrange meals/technology/supplies
• Provide administrative support: prepare expense reports, check requests, memos, mailings and binders; edit pre-bills; maintain electronic files; assist with travel and meeting scheduling

Skills

MS Office Suite

Excel

PowerPoint

Attention to detail

Communication skills

Team player

Education

BA/BS degree preferred

Tools

Office software

Job description

Pillsbury Winthrop Shaw Pittman LLP in Boston seeks a Client Services Assistant to support the Boston office. The role reports to Regional Director of Administration and Regional Senior Manager HR/Recruiting for the NY, Florida, Boston and Middle East offices.

You will handle the main reception desk, provide exceptional client service, coordinate calls, visitors, conference rooms, and assist with travel, expense reports, and other administrative tasks. A 40-hour week in office is required.