Client Services Lead — Legal Admin Expert

Paul Hastings, LLP; Washington (District of Columbia); On-site; USD 84,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Disability insurance

401(k) Plan

Paid holidays

Paid time off

Parental leave

Wellbeing programs

Job summary

Paul Hastings, LLP in Washington, DC, seeks a Client Service Specialist (Legal Secretary) to provide administrative support to timekeepers and clients. This role coordinates legal tasks, billing, document preparation, and cross‑department collaboration to ensure seamless service and client satisfaction.

The position requires a bachelor’s degree and at least 4 years of litigation secretarial experience, with advanced MS Office skills and a professional, collaborative work ethic.

Qualifications

• Bachelor’s degree preferred;
• 4+ years of legal secretarial or relevant legal experience required;
• Litigation experience required;
• Professional presence and positive work environment.

Responsibilities

• Provide administrative support to timekeepers, internal and external clients.
• Coordinate legal practice tasks and client bills; assist with time/expense entry.
• Prepare complex legal documents and correspondence; file with courts as needed.
• Coordinate with firm departments to ensure seamless service and event planning.
• Maintain client materials in document management systems and ensure deadlines.
• Support billing processes, rate changes, write-offs, and audits as required.
• Work in a team environment and adapt to additional projects as needed.

Skills

Communication skills

MS Word

MS Outlook

MS Excel

MS PowerPoint

Billing knowledge

Document management

Education

Bachelor’s degree (preferred)

4+ years legal secretarial experience

Tools

Document Management Systems

Billing Software

Job description

Paul Hastings, LLP in Washington, DC, seeks a Client Service Specialist (Legal Secretary) to provide administrative support to timekeepers and clients. This role coordinates legal tasks, billing, document preparation, and cross‑department collaboration to ensure seamless service and client satisfaction.

The position requires a bachelor’s degree and at least 4 years of litigation secretarial experience, with advanced MS Office skills and a professional, collaborative work ethic.