Litigation Practice Assistant: Legal Admin & Scheduling Pro

The ONeil Search Group; Washington, Baltimore (District of Columbia, MD); On-site; USD 55,000 - 75,000; Full time

Job summary

The DC office of a leading international law firm seeks a Legal Practice Assistant for its Litigation Department to support attorneys with a wide range of confidential administrative tasks.

Open new matters, manage filings, coordinate travel, prepare documents, and maintain calendars; strong typing and MS Office skills required. Three to ten years of experience preferred; 65 WPM typing speed noted.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Three to ten years’ experience as a legal practice assistant or similar role.
• Typing speed of at least 65 WPM preferred.
• Ability to manage changing priorities in a fast‑paced environment.
• Strong Microsoft Office skills with proficiency in Excel, styles, and proofreading.

Responsibilities

• Open new matters following firm guidelines; prepare engagement letters and conflicts waivers.
• Perform routine admin duties and support other departments (Office Services, Finance, Records).
• Manage client and lawyer filings; prepare files using FileTrail for records.
• Coordinate domestic and foreign travel; arrange hotels, flights, and itineraries.
• Maintain lawyers’ calendars and Outlook contacts; respond to calls and messages.
• Create, format, edit, and proofread Word documents, Excel sheets, and PowerPoint decks.
• Assist with Marketing/BD activities; research, meeting materials, and bios.
• Process expense reports and reimbursements via Chrome River; track CLE records.

Skills

Typing 65 wpm

MS Office proficiency

Organizational skills

Communication skills

Adaptability

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

FileTrail

Chrome River

BD Hub

Job description

The DC office of a leading international law firm seeks a Legal Practice Assistant for its Litigation Department to support attorneys with a wide range of confidential administrative tasks.

Open new matters, manage filings, coordinate travel, prepare documents, and maintain calendars; strong typing and MS Office skills required. Three to ten years of experience preferred; 65 WPM typing speed noted.