Client Services Administrative Specialist — Flexible Work

Pinionglobal; Chico, Northern (CA, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k/Profit-sharing

Paid time off and holidays

Flexible work arrangements

Paid parental leave

Job summary

Pinion is seeking an Administrative Specialist in Chico, CA to provide essential operational and administrative support to client service professionals across multiple locations. The role emphasizes organization, accuracy, and follow-through to help teams meet deadlines and deliver high-quality work for clients in the food and agriculture industry.

The position requires proficiency with MS Windows, Adobe, and Office Suite, strong client service skills, and the ability to multi-task and maintain

Qualifications

• Proficient in MS Windows, Adobe and Office suite; quick to learn new software.
• Demonstrated success in providing extraordinary client service.
• Demonstrated time management and ability to prioritize.
• Excellent oral communication and organizational skills.
• Attention to detail and ability to work under pressure.
• Ability to multi-task and collaborate across leadership styles.
• Maintain confidentiality.

Responsibilities

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing
• Monitor reports and follow up with clients to ensure that returns are filed on time
• Manage front desk reception, answering phones, and directing calls for multiple locations
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently
• Prepare and meter postal mail
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups
• Serve as a support role in finalizing professional documents to be delivered to clients
• Other administrative or firm tasks based upon interest and need

Skills

MS Windows

Adobe

Office Suite

Client service

Time management

Communication skills

Attention to detail

Multi-tasking

Confidentiality

Team collaboration

Tools

Adobe

Microsoft Office

CRM software

Job description

Pinion is seeking an Administrative Specialist in Chico, CA to provide essential operational and administrative support to client service professionals across multiple locations. The role emphasizes organization, accuracy, and follow-through to help teams meet deadlines and deliver high-quality work for clients in the food and agriculture industry.

The position requires proficiency with MS Windows, Adobe, and Office Suite, strong client service skills, and the ability to multi-task and maintain