Administrative Specialist

Pinion; Chico (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k/profit-sharing

Paid time off and holidays

Flexible work arrangements

Paid parental leave

Job summary

Pinion is seeking an Administrative Specialist in Chico, CA to support client service professionals with essential administrative tasks and reporting. This role emphasizes organization, accuracy, and timely processing in a food and agriculture consulting environment.

The position involves front-desk duties across multiple locations, document preparation, mail handling, and maintaining office operations. The ideal candidate demonstrates strong communication, confidentiality, and adaptability.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfort with new technology tools and willingness to learn.
• Discretion and confidentiality.
• Customer service mindset.

Responsibilities

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing.
• Monitor reports and follow up with clients to ensure that returns are filed on time.
• Manage front desk reception, answering phones, and directing calls for multiple locations.
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently.
• Prepare and meter postal mail.
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups.
• Serve as a support role in finalizing professional documents to be delivered to clients.
• Other administrative or firm tasks based upon interest and need.

Skills

Customer service

Time management

Oral communication

Organization

Attention to detail

Confidentiality

Adaptability

Team collaboration

Tools

MS Windows

Adobe

Office Suite

Job description

At Pinion, our administrative professionals play a critical role in delivering exceptional client service. As an Administrative Specialist, you'll provide essential operational and administrative support to client service professionals across multiple locations. This role is ideal for someone who thrives on organization, accuracy, and follow-through and who finds purpose in helping teams meet deadlines and deliver work that makes a real impact for clients in the food and agriculture industry.

We are currently looking for an Administrative Specialist to join our team in Chico, CA.

Why Pinion?

Pinion is the nation's leading food and ag consulting and accounting firm, helping clients and communities thrive through bold thinking and innovation. We foster a collaborative, growth-oriented, and joy-filled culture where professionals are empowered to make a meaningful impact.

The Administrative Specialist should expect to:

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing
• Monitor reports and follow up with clients to ensure that returns are filed on time
• Manage front desk reception, answering phones, and directing calls for multiple locations
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently
• Prepare and meter postal mail
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups
• Serve as a support role in finalizing professional documents to be delivered to clients
• Other administrative or firm tasks based upon interest and need

What You Will Need For This Position

• Comfortability navigating new technology tools and demonstrated proficiency in MS Windows, Adobe and Office suite. The role requires the ability to quickly grasp and become proficient in a variety of software applications relevant to the position. Candidates should demonstrate a willingness to learn and adapt to new technologies as needed.
• Demonstrated success in providing extraordinary client service.
• Demonstrated time management skills, ability to prioritize, and adapt to change.
• Excellent oral communication and organizational skills.
• Attention to detail.
• Willingness to perform under pressure when deadlines call for swift action.
• Ability to multi-task without sacrificing accuracy.
• Collaborative and effective in working with different leadership styles and a variety of individuals at all levels within the organization.
• Maintain confidentiality.

What's In It For You

• A people-centered culture, with fun included among our core firm values
• A robust training and development program designed to help you discover your distinct abilities and use them to grow yourself and the firm
• Freedom to explore your areas of interest

Pinion offers a competitive compensation and excellent benefits package, including health, dental, vision, life, and disability insurance, 401k/profit-sharing, paid time off and holidays, flexible work arrangements, and paid parental leave.

Compensation:

In some states and municipalities, Pinion is required by law to include a reasonable estimate for range of compensation. When making compensation decisions, Pinion takes into account a variety of factors including but not limited to experience, skills, certifications/licenses, and geographic location. The wide range for this role reasonably accounts for these factors. Specific compensation decisions are made based on the facts and circumstances of each case. A reasonable estimate of the current range is $20-23 per hour.

Pinion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.