Client Services Administrative Specialist

Pinion; Chico (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k/profit-sharing

Paid time off and holidays

Flexible work arrangements

Paid parental leave

Job summary

Pinion is seeking an Administrative Specialist in Chico, CA to support client service professionals with essential administrative tasks and reporting. This role emphasizes organization, accuracy, and timely processing in a food and agriculture consulting environment.

The position involves front-desk duties across multiple locations, document preparation, mail handling, and maintaining office operations. The ideal candidate demonstrates strong communication, confidentiality, and adaptability.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal communication.
• Ability to manage multiple tasks and deadlines.
• Comfort with new technology tools and willingness to learn.
• Discretion and confidentiality.
• Customer service mindset.

Responsibilities

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing.
• Monitor reports and follow up with clients to ensure that returns are filed on time.
• Manage front desk reception, answering phones, and directing calls for multiple locations.
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently.
• Prepare and meter postal mail.
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups.
• Serve as a support role in finalizing professional documents to be delivered to clients.
• Other administrative or firm tasks based upon interest and need.

Skills

Customer service

Time management

Oral communication

Organization

Attention to detail

Confidentiality

Adaptability

Team collaboration

Tools

MS Windows

Adobe

Office Suite

Job description

Pinion is seeking an Administrative Specialist in Chico, CA to support client service professionals with essential administrative tasks and reporting. This role emphasizes organization, accuracy, and timely processing in a food and agriculture consulting environment.

The position involves front-desk duties across multiple locations, document preparation, mail handling, and maintaining office operations. The ideal candidate demonstrates strong communication, confidentiality, and adaptability.