Client Services Administrative Coordinator

El Paso County (CO); Colorado Springs (CO); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Bilingual stipend

Job summary

El Paso County (CO) is seeking an Administrative Coordinator to support Justice Services and provide a welcoming first point of contact. You will combine customer service with administrative tasks, including answering calls, coordinating meetings, data entry, and maintaining records.

The role emphasizes confidentiality, accuracy, and discretion with sensitive information, requiring in-person presence and adherence to departmental policies.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative experience required.
• Experience substitutions are not cumulative; only the highest qualifying degree will be considered.

Responsibilities

• Provide routine and confidential correspondence, drafts, scans/faxes, and prepare spreadsheets/reports.
• Deliver exceptional customer service; answer, screen, and direct calls; greet and assist visitors.
• Coordinate meetings and events including scheduling, agenda preparation, and minutes.
• Conduct research, gather data, and prepare reports or presentations.
• Maintain filing systems and databases; ensure accurate data entry and records.
• Provide information on policies and procedures to staff, customers, and public.
• Coordinate office/supply orders and manage inventory; handle deliveries.
• Serve as liaison to other departments (HR, Finance, Facilities, IT).
• Assist with purchasing processes; review requisitions, invoices, and payments; may handle P-card.

Skills

Microsoft Office

Time management

Interpersonal skills

Customer service

Communication

Confidentiality

Record keeping

Independent work

Attendance

Education

High school diploma or equivalent

Two years administrative experience

Associate’s degree substitute for one year experience

Bachelor’s degree substitute for required experience

Tools

Microsoft Office suite (Word, Excel, Outlook, Access)

Job description

El Paso County (CO) is seeking an Administrative Coordinator to support Justice Services and provide a welcoming first point of contact. You will combine customer service with administrative tasks, including answering calls, coordinating meetings, data entry, and maintaining records.

The role emphasizes confidentiality, accuracy, and discretion with sensitive information, requiring in-person presence and adherence to departmental policies.