Client Records Admin Assistant I | Data & Compliance

Texas Health and Human Services; Denton (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant I in the Client Records unit at the Denton State Supported Living Center. The role maintains client records in local and state databases, ensures accurate daily population reports, and supports guardianship document processing.

Responsibilities include data entry, filing, and providing backup to the Client Records staff. The position emphasizes confidentiality, attention to detail, and teamwork within a compliant

Qualifications

• Graduation from a standard or high school or equivalent is required.
• Administrative/clerical experience preferred with skills in the use of standard office equipment and software.
• HIPAA laws knowledge preferred.

Responsibilities

• Attends regular work; adheres to schedule and may work overtime.
• Enter and retrieve Daily Census and Guardianship data into Access/Care/IRIS databases.
• Track and analyze documents for accuracy and completeness.
• Copy and Retrieve Documents for the Department of Justice and Disability Rights of TX on request.
• Release of information upon request from guardian or authorized individual.
• Sort and filing overflow documents for quick retrieval.
• Oversee Master Records and Death Records; assist as needed.
• Perform data processing and contribute to disaster response/COOP initiatives.

Skills

General office practices

Microsoft Office

Filing systems

Independent work

Attention to detail

HIPAA knowledge

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

CARE/IRIS databases

Job description

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant I in the Client Records unit at the Denton State Supported Living Center. The role maintains client records in local and state databases, ensures accurate daily population reports, and supports guardianship document processing.

Responsibilities include data entry, filing, and providing backup to the Client Records staff. The position emphasizes confidentiality, attention to detail, and teamwork within a compliant