Onsite Administrative & Contracts Coordinator — St. Louis

Tecta America Commercial Roofing; St. Louis (MO); On-site; USD 41,000 - 52,000; Full time

Job summary

Roof Services & Solutions, a Tecta America Company, seeks an onsite Administrative Assistant for our St. Louis, MO office.

The role provides comprehensive administrative support to all departments, helping with day-to-day operations and contract management while ensuring deadlines are met. You will support onboarding, coordinate with AP/AR on projects, prepare reports and presentations, manage travel, and maintain office spaces and communications.

Qualifications

• High School Diploma or equivalent.
• 2 years of administrative support in a construction office environment preferred.
• Knowledge of office-related practices and procedures.
• Proficiency with Microsoft Word and Excel, including strong attention to detail.

Responsibilities

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate onboarding of new hires and orientation efforts
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Make travel arrangements as needed
• Create and prepare visual presentations as required
• Prepare expense reports
• Maintain common areas including conference rooms, reception area, kitchen
• Maintain office supply inventory and order new supplies
• Responsible for office equipment operation and maintenance
• Sort and distribute incoming mail
• Update and maintain company directory
• Responds to building maintenance requests
• Perform other related duties as assigned

Skills

Microsoft Office Suite

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Job description

Roof Services & Solutions, a Tecta America Company, seeks an onsite Administrative Assistant for our St. Louis, MO office.

The role provides comprehensive administrative support to all departments, helping with day-to-day operations and contract management while ensuring deadlines are met. You will support onboarding, coordinate with AP/AR on projects, prepare reports and presentations, manage travel, and maintain office spaces and communications.