Office Coordinator

FIRST TITLE SERVICES; Pittsburgh (Allegheny County); On-site; USD 32,000 - 46,000; Full time

Job summary

First Title & Escrow in Pittsburgh, PA, is seeking an Office Coordinator to welcome clients, manage reception, and keep daily operations running smoothly.

You will greet visitors, answer calls, coordinate meetings, assist with mail, and support the Administrative Services Manager while maintaining a professional, organized environment.

The ideal candidate has prior office experience, excellent communication, and a proactive attitude to handle multiple tasks with discretion.

Qualifications

• Professional, friendly, and welcoming communication style.
• Strong organization and attention to detail.
• Comfortable handling multiple priorities.
• Dependable and able to take ownership of day-to-day responsibilities.
• Previous office, administrative, or receptionist experience preferred.

Responsibilities

• Greet clients, visitors, vendors, and employees in a professional and welcoming manner.
• Manage visitor check-in, identification verification, visitor badges, and logs in accordance with company procedures.
• Answer and direct incoming phone calls and general office inquiries.
• Serve as a helpful resource for employees and visitors, routing questions to the appropriate team member.
• Receive, sort, and distribute incoming mail and packages and prepare outgoing shipments.
• Assist with scanning, copying, filing, printing, and basic document preparation.
• Prepare conference rooms for meetings, closings, interviews, and visitors, ensuring rooms are stocked and ready.
• Help coordinate meeting and office event needs, including refreshments, supplies, and room setup.
• Monitor office, kitchen, and shared workspace supplies and submit replenishment requests as needed.
• Report facility, maintenance, or equipment issues to the Administrative Services Manager.
• Support the Administrative Services Manager with general administrative tasks and special projects.
• Assist with office events, employee engagement activities, and internal communications as needed.

Job description

Join our team of highly experienced title professionals!

Title professionals from diverse backgrounds are what ensure First Title & Escrow’s long-term success. Our employees are committed to providing our clients with value and “getting it right the first time.” At First Title, we are always looking for extraordinary people with excellent analytical and interpersonal skills to join our team.

Careers with First Title

In addition to FirstVision®, our experienced staff is one of our most prized and strongest asset. First Title recruits individuals with intelligence, integrity, passion, and ambition. During our hiring process, we want to learn more about you. What are your professional interests and goals? How do you think First Title will provide the career opportunities you are looking for? What is your potential to contribute to the company’s long-term goals? You will also have an opportunity to talk to us and learn more about what we do in order to ensure that First Title is the perfect fit for you.

Bright, ambitious team players are a large part of what makes First Title such an exceptional national title company. While experience and education play an important role in our selection and hiring process, we also want employees who have demonstrated the following aptitudes and traits:

Mentoring abilities

The capacity to resolve complex problems while demonstrating a strong work ethic and absolute integrity.

Credibility

Having a professional and trustworthy demeanor and clearly taking pride in your workmanship.

Cooperation

Involving all members of a team when creating solutions to business issues.

Results Orientation

Ensuring that the execution of a process flows continuously from one step to the next.

Creativity

Being an innovative thinker who promotes creative problem solving and helps First Title stay on the industry’s technological cutting edge. Join the race and finish First.

Location: Pittsburgh, PA

Job Id:239

# of Openings:1

First Title & Escrow is excited to open our newest office in Coraopolis, PA, and we’re looking for an Office Coordinator to help create a welcoming, organized, and professional experience for our clients, visitors, and team.

This is a great opportunity for someone who enjoys being the go-to person in an office, takes pride in staying organized, and provides friendly, professional service. As the first point of contact for our Coraopolis office, you’ll play an important role in creating a positive first impression and helping the office run smoothly day to day.

Responsibilities

• Greet clients, visitors, vendors, and employees in a professional and welcoming manner.
• Manage visitor check-in, identification verification, visitor badges, and visitor logs in accordance with company security procedures.
• Answer and direct incoming phone calls and general office inquiries.
• Serve as a helpful resource for employees and visitors, routing questions to the appropriate team member or department.
• Receive, sort, and distribute incoming mail, packages, and deliveries and prepare outgoing shipments.
• Assist with scanning, copying, filing, printing, and basic document preparation.
• Prepare conference rooms for meetings, closings, interviews, and visitors, making sure rooms are clean, stocked, and ready to go.
• Help coordinate meeting and office event needs, including refreshments, supplies, and room setup.
• Monitor office, kitchen, and shared workspace supplies and submit replenishment requests as needed.
• Help keep the reception area, conference rooms, breakroom, supply areas, and shared spaces organized and welcoming.
• Report facility, maintenance, or equipment issues to the Administrative Services Manager.
• Support the Administrative Services Manager with general administrative tasks and special projects.
• Assist with office events, employee engagement activities, and internal communications as needed.

What We're Looking For

• Professional, friendly, and welcoming communication style.
• Strong organization and attention to detail.
• Comfortable handling multiple priorities and helping wherever needed.
• Dependable and able to take ownership of day-to-day responsibilities.
• Comfortable interacting with clients, visitors, vendors, and employees at all levels.
• Previous experience in an office, administrative, receptionist, customer service, or similar role is preferred.

About First Title & Escrow

First Title & Escrow is a technology-forward leader in title insurance and closing services. Headquartered near Washington, D.C., with strategic regional offices across the U.S., we serve some of the country’s top real estate and financial organizations.

Our technology platform, Resware, streamlines operations, reduces inefficiencies, and helps our clients close faster and more efficiently. We combine personalized service with expertise and modern technology to deliver exceptional results, backed by a commitment to operational excellence, compliance, and client success.

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