Office Coordinator

First Title & Escrow; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Job summary

First Title & Escrow is opening a new office in Coraopolis, PA, and seeks an Office Coordinator to create a welcoming, organized experience for clients, visitors, and the team. You’ll be the go-to person, ensuring smooth day-to-day operations and a positive first impression for all who enter the office.

You will greet guests, handle inquiries, coordinate meeting spaces, and support office events and administrative tasks, contributing to a professional and efficient office environment.

Qualifications

• Professional, friendly communication style.
• Strong organization and attention to detail.
• Comfortable handling multiple priorities and helping wherever needed.
• Dependable and able to own day-to-day responsibilities.
• Comfortable interacting with clients, visitors, vendors, and employees at all levels.

Responsibilities

• Greet clients, visitors, vendors, and employees professionally.
• Manage visitor check-in, IDs, badges, and logs per security procedures.
• Answer and direct incoming calls and general inquiries.
• Distribute mail, packages, and prepare outgoing shipments.
• Assist with scanning, filing, and basic document prep.

Skills

Communication

Organization

Multitasking

Dependability

Interpersonal skills

Office experience

Job description

First Title & Escrow is excited to open our newest office in Coraopolis, PA, and we’re looking for an Office Coordinator to help create a welcoming, organized, and professional experience for our clients, visitors, and team. This is a great opportunity for someone who enjoys being the go-to person in an office, takes pride in staying organized, and provides friendly, professional service. As the first point of contact for our Coraopolis office, you’ll play an important role in creating a positive first impression and helping the office run smoothly day to day.

Responsibilities

• Greet clients, visitors, vendors, and employees in a professional and welcoming manner.
• Manage visitor check-in, identification verification, visitor badges, and visitor logs in accordance with company security procedures.
• Answer and direct incoming phone calls and general office inquiries.
• Serve as a helpful resource for employees and visitors, routing questions to the appropriate team member or department.
• Receive, sort, and distribute incoming mail, packages, and deliveries and prepare outgoing shipments.
• Assist with scanning, copying, filing, printing, and basic document preparation.
• Prepare conference rooms for meetings, closings, interviews, and visitors, making sure rooms are clean, stocked, and ready to go.
• Help coordinate meeting and office event needs, including refreshments, supplies, and room setup.
• Monitor office, kitchen, and shared workspace supplies and submit replenishment requests as needed.
• Help keep the reception area, conference rooms, breakroom, supply areas, and shared spaces organized and welcoming.
• Report facility, maintenance, or equipment issues to the Administrative Services Manager.
• Support the Administrative Services Manager with general administrative tasks and special projects.
• Assist with office events, employee engagement activities, and internal communications as needed.

What We're Looking For

• Professional, friendly, and welcoming communication style.
• Strong organization and attention to detail.
• Comfortable handling multiple priorities and helping wherever needed.
• Dependable and able to take ownership of day-to-day responsibilities.
• Comfortable interacting with clients, visitors, vendors, and employees at all levels.
• Previous experience in an office, administrative, receptionist, customer service, or similar role is preferred.

About First Title & Escrow

First Title & Escrow is a technology-forward leader in title insurance and closing services. Headquartered near Washington, D.C., with strategic regional offices across the U.S., we serve some of the country’s top real estate and financial organizations. Our technology platform, Resware, streamlines operations, reduces inefficiencies, and helps our clients close faster and more efficiently. We combine personalized service with expertise and modern technology to deliver exceptional results, backed by a commitment to operational excellence, compliance, and client success.