Client-Facing Conference Center Coordinator

King & Spalding LLP; Washington (District of Columbia); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health and wellness plan

401(k) plan

Paid Time Off (PTO)

Job summary

King & Spalding LLP in Washington, DC seeks a Conference Center Coordinator to manage daily conference center operations, room scheduling, and on-site event execution. You will serve as a key interface for attorneys, staff, clients, and visitors, ensuring professional and discreet service.

The role includes coordinating room setups, AV needs, catering, and post-event follow-up, with opportunities to support special events and after-hours functions.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or related coursework preferred (hospitality management, facilities, business).
• Prior experience in a law firm, professional services firm, or high-end hospitality environment preferred.
• Experience supporting client-facing meetings, executive events, or confidential functions.
• Familiarity with legal/professional services environment, discretion and high service standards.
• Equivalent combination of education/training/experience considered.

Responsibilities

• Coordinate daily conference center operations, including room scheduling, setups, and turnover.
• Review daily calendar to anticipate needs and resolve conflicts.
• Serve as secondary on-site contact for hosts, attorneys, staff, and guests with professional demeanor.
• Communicate expectations and ensure high-quality client interactions.
• Arrange room configurations and oversee furnishings and signage.
• Conduct pre-event walkthroughs to confirm details align with requirements.
• Coordinate basic audiovisual needs and collaborate with IT/AV teams.
• Monitor scheduling system for updates and conflicts in real time.
• Respond to last-minute requests and changes with flexibility and organization.
• Process catering invoices and reimbursements accurately and timely.
• Support events, high-profile meetings, and after-hours functions as needed.
• Track room usage and service requests; report trends and raise concerns.
• Provide coverage for Conference Center Manager during absences.
• Maintain inventory of beverages for events and ensure compliance with guidelines.
• Coordinate with reception, facilities, catering, and IT for cohesive service.
• Submit registration/guest lists to Kastle; ensure attendees are accounted.
• Attend meetings with directors if Manager is unavailable.

Skills

Customer service

Organized

Time management

Multitasking

Client-facing

Discretion

Education

High school diploma or equivalent

Associate’s degree or related coursework

Job description

King & Spalding LLP in Washington, DC seeks a Conference Center Coordinator to manage daily conference center operations, room scheduling, and on-site event execution. You will serve as a key interface for attorneys, staff, clients, and visitors, ensuring professional and discreet service.

The role includes coordinating room setups, AV needs, catering, and post-event follow-up, with opportunities to support special events and after-hours functions.