Conference Center & Events Coordinator

K&L Gates LLP incorporated; Boston (MA); On-site; USD 55,000 - 83,000; Full time

Job summary

K&L Gates is seeking a Conference Center Coordinator in Boston to oversee reception, switchboard, and conference room operations, ensuring smooth daily functioning and security compliance. You will coordinate catering, AV needs, and office services while supervising staff and maintaining a professional environment.

The role emphasizes delivering superior client service, managing multiple tasks, and partnering with facilities leadership to sustain efficient operations and compliance with firm

Qualifications

• High School diploma required.
• At least 2 years in client services or receptionist role in a professional setting.
• Professionalism and discretion as first point of contact.
• Basic proficiency with Outlook, Word, and Excel.
• Familiarity with AV and conferencing systems.
• Ability to supervise others and work independently.

Responsibilities

• Oversee daily reception and switchboard ops with security passes.
• Coordinate conference rooms, catering, and AV needs.
• Manage food and beverage services for the office.
• Supervise staff to ensure timely client services.
• Order and track office supplies where needed.
• Lead safety drills and assist with emergency procedures.
• Maintain clean, safe, and professional office space.
• Schedule tasks to meet firm needs and client expectations.

Skills

Customer service

Communication

Team supervision

Office coordination

Confidentiality

Multitasking

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

AV systems

Job description

K&L Gates is seeking a Conference Center Coordinator in Boston to oversee reception, switchboard, and conference room operations, ensuring smooth daily functioning and security compliance. You will coordinate catering, AV needs, and office services while supervising staff and maintaining a professional environment.

The role emphasizes delivering superior client service, managing multiple tasks, and partnering with facilities leadership to sustain efficient operations and compliance with firm