Client Engagement & Events Coordinator

Dechert LLP; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Dechert LLP in New York seeks a Client Engagement Assistant to support the Senior Manager of Client Events and Engagement in planning and delivering high-impact client engagement initiatives.

The role requires meticulous organization, strong communication, and the ability to manage multiple projects in a fast-paced, professional services environment. Office-based four days a week with occasional overtime, supporting a dynamic events team.

Qualifications

• Meticulous and organized.
• In office four days a week with flexibility for Fridays as needed.
• Ad hoc overtime as needed.
• Commitment to excellent internal and external client service.
• Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.
• Knowledge of the firm’s policies and procedures.
• Ability to effectively manage competing priorities.
• Good interpersonal skills with polite, professional and positive manner.
• Ability to maintain confidentiality.
• Ability to learn new skills as they become necessary.
• Ability to work independently and as part of a team in a collaborative organization.

Responsibilities

• Assist with high impact engagement tasks, including reservations and bespoke requests.
• Support planning logistics and post-event activities for the Firm’s client engagement program.
• Arrange for production of event materials, such as signage and promotional merchandise.
• Coordinate collateral logistics, such as client gifting, badge preparation, event branding, and experience enhancements.
• Keep event closet organized and maintain inventory levels.
• Collect and return reusable items; document losses/damages, update inventory, and reorder as needed.
• Assist with creative concepts for experiential marketing and client touchpoints to enhance client experiences.
• Pick/pack orders; verify contents against requests.
• Research, purchase, and distribution of event merchandise.
• Sourcing items for bespoke projects (budget, quantities, deadlines).
• Obtain quotes, compare vendors, negotiate pricing and lead times.
• Create and track purchase orders; manage proofs and sign-offs.
• Monitor production status; ensure quality standards/specs.
• Track spend against budget; prevent rush fees.
• Reconcile invoices and resolve discrepancies; use the firm’s systems to update data as needed.

Skills

Meticulous

Strong communication

Confidentiality

Time management

Interpersonal skills

Independent & team player

Job description

Dechert LLP in New York seeks a Client Engagement Assistant to support the Senior Manager of Client Events and Engagement in planning and delivering high-impact client engagement initiatives.

The role requires meticulous organization, strong communication, and the ability to manage multiple projects in a fast-paced, professional services environment. Office-based four days a week with occasional overtime, supporting a dynamic events team.