Temp Front Desk & Office Concierge

Dechert LLP; New York (NY); On-site; USD 44,000 - 55,000; Part time

Job summary

Dechert LLP in New York seeks an experienced Receptionist to deliver high-quality front-desk service for clients and colleagues. You will manage calls via Cisco, greet visitors, coordinate meetings and AV support, and assist with general administrative tasks to keep the office running smoothly.

As a temporary role, you will work closely with the Office Manager, support travel arrangements for international visitors, handle post, couriers, supplies, and contribute to Health & Safety duties and

Qualifications

• Minimum 2 years’ experience in a similar role, ideally within a professional services environment.
• Excellent telephone manner and interpersonal skills.
• Professional appearance, demeanor and friendly and welcoming manner.
• Confident in dealing with clients and colleagues at all levels.
• Ability to work efficiently and effectively to complete tasks.
• Ability to prioritize and manage multiple tasks and matters.
• Strong PC skills including Word, Excel and Outlook experience essential.
• Willingness and flexibility to work overtime, on occasion, in order to meet business needs.

Responsibilities

• Greet clients and staff as first point of contact for meeting & greeting all clients & staff.
• Operate a Cisco Telephone System to screen all incoming calls in a professional and courteous manner.
• Liaise with Dechert’s offices worldwide & AV Services to arrange video conferences as required.
• Act as a point person in the office for international visitors arranging travel and providing a visitor space.
• Oversee the booking and supervision of meeting rooms and related requests.
• Ensure meeting rooms and reception areas are kept clean and set up as required.
• Coordinate and order appropriate food and beverages for meetings as requested.
• Issue and maintain records for building access cards.
• Provide administrative support and assist Office Manager on Finance tasks.
• Manage all incoming/outgoing post and coordinate couriers/taxis.
• Coordinate seating for visitors, ensure supplies, and liaise with suppliers for stationery.
• Support the Health & Safety team as First Aider and Fire Warden.
• Handle expenses via Concur and assist with off-site storage and events.

Skills

Telephone etiquette

Interpersonal skills

Professional appearance

Client facing

Multitasking

Time management

PC skills (Word, Excel, Outlook)

Tools

Word

Excel

Outlook

Job description

Dechert LLP in New York seeks an experienced Receptionist to deliver high-quality front-desk service for clients and colleagues. You will manage calls via Cisco, greet visitors, coordinate meetings and AV support, and assist with general administrative tasks to keep the office running smoothly.

As a temporary role, you will work closely with the Office Manager, support travel arrangements for international visitors, handle post, couriers, supplies, and contribute to Health & Safety duties and