Client Events Coordinator

Dechert LLP; New York (NY); On-site; USD 68,000 - 90,000; Full time

Job summary

Dechert LLP in New York seeks an Events Coordinator with 3–5 years of experience to assist in planning seminars, webinars, client dinners and sponsorships. The role requires self-sufficiency, attention to detail, and the ability to handle multiple events in a dynamic law firm setting.

You will coordinate on-site logistics, work with IT/AV, manage RSVPs in the CRM, post events to the CMS, and collaborate with vendors to ensure flawless execution across in-person and virtual programs.

Qualifications

• 3–5 years of event planning experience.
• Detail-oriented and organized.
• Willingness to travel and work overtime.
• Working knowledge of HTML; CRM and CMS tools; interest in emerging events technologies.
• Strong client service and communication skills.

Responsibilities

• Support planning, implementation and post-event activities for client, diversity and talent events programs.
• Provide onsite events support and coordinate logistics at events in New York, Philadelphia and Washington, D.C.
• Coordinate virtual and in-person thought leadership events and related logistics.
• Work with IT/AV and outside vendors on technical specs and dry runs with speakers.
• Coordinate with vendors to implement event plans and logistics.
• Manage RSVPs and update event mailing lists in the CRM.
• Post events to the website using the CMS and save documentation in Events Hub.
• Oversee production of event materials and distribution of tickets.

Skills

Event planning

Attention to detail

Communication skills

Team collaboration

Tech proficiency

Education

Bachelor's degree

Tools

CRM

CMS

HTML

Job description

Global leading law firm Dechert LLP is looking for a Events Coordinator with at least 3-5 years of experience to assist with the planning of events, including seminars, webinars, client dinners, receptions, and sponsorships. Our ideal candidate holds a bachelor’s degree, is detail-oriented, has successfully worked on events in a law firm or similar setting, and has a great deal of self-sufficiency in accomplishing their duties.

ESSENTIAL JOB FUNCTIONS:

• Support planning, implementation and post-event activities for the Firm’s client, diversity and talent events programs.
• Provide onsite events support, coordinating related logistics at events in Philadelphia, New York, Washington, D.C. as other cities as needed.
• Coordinate virtual and in-person thought leadership events, including related logistics and execution of the event.
• Work with Dechert IT and AV, as well as outside vendors, on technical specs and dry runs with all event speakers.
• Coordinate with internal and external vendors to implement event plans and logistics.
• Respond to events inquiries and provide related resources and recommendations.
• Use the Firm’s CRM system to create event mailing lists and update contacts as needed, including managing RSVPs.
• Use the Firm’s Content Management System to post events to the website.
• Use the Firm’s document management system and “Events Hub” to save all event documentation.
• Create email invitations; oversee design and printing of event materials.
• Oversee set-up of audio-visual logistics, working with various IT departments and vendors.
• Coordinate the distribution of tickets for sporting events, shows, etc.
• Arrange for production of event materials, such as name badges, signage and promotional items.
• Arrange for shipping of event materials, such as banners and booths, including banner/booth set-up and tear-down.
• Communicate with internal clients about their events, providing Weekly Updates on the status of Action Items.
• Coordinate purchase and distribution of client gifts.
• Oversee the Firm’s online promotional items store and manage purchase and usage of all promotional items.
• Compile, review and arrange processing of events-related payments.
• Source venues and plan in entirety private dinners, receptions and other social lawyer-client gatherings.
• Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.

QUALIFICATIONS:

• 3-5 years of event planning experience.
• Detail-oriented and organized.
• Ability to travel and work overtime as needed.
• Working knowledge of html; CRM and CMS tools; interest in emerging events technologies.
• Comfortable with technology.
• Working knowledge of event venues and/or good venue search skills.
• Commitment to excellent internal and external client service.
• Good oral and written communication skills.
• Knowledge of the Firm’s policies and procedures.
• Ability to effectively manage competing priorities.
• Good interpersonal skills with polite, professional and positive manner.
• Ability to maintain confidentiality.
• Ability to learn new skills as they become necessary.
• Ability to work independently and as a team player in a collaborative organization.

Additional Job Description

At the time of this posting, the pay range for this position in New York is $68,000.00 to $90,000.00 annually. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.