Client Concierge

It's A Secret Med Spa; Tyler (TX); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Commission-based pay

PTO

Health insurance

Dental

Vision

Disability insurance

401k

Tuition reimbursement

Referral bonus

Job summary

Its A Secret Med Spa is seeking a Client Concierge to warmly greet clients, manage front desk duties, and support scheduling across multiple services. You will maintain a clean, professional environment and assist providers and managers while upholding HIPAA policies. Strong communication and a friendly, energetic demeanor are essential for success.

Weekend availability and prior med spa or medical office experience are preferred, with competitive base pay plus commission, PTO, and benefits.

Qualifications

• Prior customer service experience required (1+ year).
• Experience in med spa or medical office preferred.
• Strong written and verbal communication; proper etiquette.

Responsibilities

• Greet clients in person and over the phone.
• Manage front desk duties: check-in/out, phones, and inventory.
• Maintain a clean, professional environment.
• Assist providers and managers with scheduling.
• Ensure POS accuracy and data entry for appointments.

Skills

Customer service

Weekend availability

Excellent communication

Team player

Etiquette

HIPAA compliance

Multi-tasking

Microsoft Office

Confidentiality

Tools

Microsoft Office

Job description

Its A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. That's where you come in. Join the exciting culture at Its A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You're going to love it here!

Benefits Include

• Competitive base salary + commission, PTO, multiple health insurance plans, dental, vision, employer paid short-term and long-term disability, employee discounts, 401k, tuition reimbursement, and referral bonus program.

A Day in the Life of the Client Concierge

• Warmly greeting clients in person and over the phone. Providing basic knowledge and education about our wide variety of services.
• Manage front desk duties such as checking patients in/out, answering phone calls, greeting clients, overseeing inventory counts, and keeping supplies fully stocked while ensuring a positive and warm experience for our clients
• Maintain a clean and professional environment throughout the facility
• Assistant providers and managers with client scheduling and maintaining the appointment books.
• Comply with all company policies and procedures to ensure streamlined processes within the location
• Ensure POS system is managed effectively and accurately with all client appointment and employee information added.

Required Skills, Qualifications, And Experience

• Previous customer service experience (1 year)
• Flexible schedule with the ability to work weekends
• Previous experience working in a med spa or medical office preferred
• Excellent written and verbal communication skills
• Ability to communicate with proper etiquette
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
• Ability to work as part of a team and take initiative
• Enthusiastic, friendly and energetic personality with a genuine desire to provide outstanding service
• Must Maintain patient/client confidentiality in accordance with HIPAA regulations and company policy
• Must maintain a high level of integrity with a strong ethical foundation
• Must have sound judgment, problem solving, and decision-making skills
• Must be able to sit or stand for long periods of time
• Must be able to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs.
• Must have a working knowledge of Microsoft applications
• Bilingual preference given
• Other duties as assigned