Client Concierge

It's A Secret Med Spa; Fort Worth (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Competitive base salary

Commission

PTO

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee discounts

401k

Tuition reimbursement

Referral bonus

Job summary

It’s A Secret Med Spa is seeking a confident, driven Client Concierge to join our team. This role greets clients, handles front desk duties, schedules appointments, and ensures an exceptional patient experience.

You will support providers and managers with scheduling and patient flow, maintain a clean, welcoming environment, and ensure all client information is handled accurately in the POS system. Strong communication, teamwork, reliability, and adherence to HIPAA are essential; weekend

Qualifications

• Previous customer service experience (1 year) required.
• Flexible schedule with the ability to work weekends.
• Previous experience working in a med spa or medical office preferred.
• Excellent written and verbal communication skills.
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business.
• Ability to work as part of a team and take initiative.
• Enthusiastic, friendly and energetic personality with a genuine desire to provide outstanding service.
• Must maintain patient/client confidentiality in accordance with HIPAA regulations and company policy.
• Must maintain a high level of integrity with a strong ethical foundation.
• Must be able to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs.
• Must have a working knowledge of Microsoft applications.
• Bilingual preference given.
• Other duties as assigned.
• Must work a minimum of 30 hours per week.

Responsibilities

• Warmly greeting clients in person and over the phone, providing basic knowledge about services.
• Manage front desk duties such as checking patients in/out, answering calls, greeting clients, overseeing inventory, and stocking supplies.
• Maintain a clean and professional environment throughout the facility.
• Assist providers and managers with client scheduling and maintaining appointment books.
• Comply with all company policies and procedures to ensure streamlined processes.
• Ensure POS system is managed effectively and accurately with all client appointment and employee information added.

Skills

Customer service experience

Excellent communication skills

Front desk duties

Team player

Multitasking

HIPAA compliance

Bilingual

Tools

Microsoft Office

POS system

Job description

It’s A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. That’s where you come in. Join the exciting culture at It’s A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You’re going to love it here!

Benefits Include

Competitive base salary + commission, PTO, mutiple health insurance, dental, vision, employer paid short-term and long-term disability, employee discounts, 401k, tuition reimbursement, and referral bonus program.

It\'s A Secret Med Spa is looking for a confident, driven, and enthusiastic Client Concierge to join our team. This position plays a vital role in our company\'s success by intaking patients, providing an exceptional experience, and ensuring all patient needs are met.

A Day in the Life of the Client Concierge

• Warmly greeting clients in person and over the phone. Providing basic knowledge and education about our wide variety of services.
• Manage front desk duties such as checking patients in/out, answering phone calls, greeting clients, overseeing inventory counts, and keeping supplies fully stocked while ensuring a positive and warm experience for our clients
• Maintain a clean and professional environment throughout the facility
• Assistant providers and managers with client scheduling and maintaining the appointment books.
• Comply with all company policies and procedures to ensure streamlined processes within the location
• Ensure POS system is managed effectively and accurately with all client appointment and employee information added.

Required Skills, Qualifications, And Experience

• Previous customer service experience (1 year) required
• Flexible schedule with the ability to work weekends
• Previous experience working in a med spa or medical office preferred
• Excellent written and verbal communication skills
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
• Ability to work as part of a team and take initiative
• Enthusiastic, friendly and energetic personality with a genuine desire to provide outstanding service
• Must Maintain patient/client confidentiality in accordance with HIPAA regulations and company policy
• Must maintain a high level of integrity with a strong ethical foundation
• Must be able to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs.
• Must have a working knowledge of Microsoft applications
• Bilingual preference given
• Other duties as assigned
• Must work a minimum of 30 hours per week