Clerk, Payroll (Instructional)

Lamar Consolidated ISD; Rosenberg (TX); On-site; USD 36,000 - 48,000; Part time

Job summary

Lamar Consolidated ISD is seeking a detail-oriented Payroll Clerk/Administrative Assistant to assist in administering the district's payroll functions with confidentiality and accuracy.

You will process timecards, maintain attendance records in UKG, respond to inquiries, train staff on time-keeping procedures, and support payroll operations per board policies.

Qualifications

• Knowledge of payroll and accounting procedures including federal and state laws.
• Knowledge of Federal Wage and Hour laws.
• Ability to exercise independent decision making.
• Ability to stay informed of new payroll rules and regulations.
• Ability to communicate effectively and courteously with district personnel.

Responsibilities

• Process timecards/timesheets.
• Ensure accuracy of attendance records (UKG) for federal wage and hour compliance.
• Assist Payroll Specialist in processing payroll.
• Maintain district records per retention schedule.
• Maintain overpayment spreadsheet and issue letters.
• Provide training to campus staff on time-keeping procedures.
• Assist with sick leave bank spreadsheets and board policies.
• Serve as back up in payroll staff absences.
• Maintain confidentiality of department information.

Skills

Payroll knowledge

Independent decision making

Regulatory compliance

Effective communication

Attention to confidentiality

Education

15 college hours

3 years administrative support experience

Tools

UKG attendance system

Job description

JOB DESCRIPTION:

Primary Purpose:To assist in the administration of the payroll functions of the District in a manner that preserves confidentiality andprojects a professional image of the department.

RESPONSIBILITIES:

Major Responsibilities and Duties

• 1. Perform all job duties in a confidential and responsible manner, demonstrating good judgment.
• 2. Respond to general employee inquires and further direct specific inquires to appropriate staff.
• 4. Process timecards/timesheets.
• 6. Ensure accuracy of attendance records (UKG) for all employees for compliance with Federal Wage and
• Hour Laws.
• 7. Assist Payroll Specialist-Instructional with the processing of payroll.
• 8. Maintain records per the District’s record retention schedule.
• 9. Maintain overpayment spreadsheet and issue overpayment letters.
• 10. Process and review bus trip information.
• 11. Assist with the training of all campus and departmental staff responsible for time keeping procedures.
• 12. Maintain spreadsheet for sick leave bank as per board policy.
• 13. Serve as back up in the absence of other departmental staff.
• 14. Maintain confidentiality of department information.
• 15. Attendance at work is an essential function.
• 16. Perform other duties as assigned by the Payroll Coordinator or designee.

EXPERIENCE:

• Accounts payable experience preferred

QUALIFICATIONS:

• High school diploma
• 15 credited college hours or three years of experience as an administrative assistant or similar office experience preferred

Special Knowledge/Skills:

• Knowledge of payroll and accounting procedures including federal and state laws pertaining to the process
• Knowledge of Federal Wage and Hour laws
• Ability to exercise independent decision making
• Ability to stay informed of new rules and regulations as relating to the payroll function
• Ability to communicate effectively and courteously with district personnel

OTHER INFORMATION:

Equipment Used

Computer for specialized data entry, word processing, spreadsheet applications, printer, typewriter, copy machine, calculator, telephone, check sealer/mailer.

Working Conditions

Mental/Physical Demands/Environmental Factors:

Light lifting and carrying (under 15 pounds), use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (telephone conversations).

JOB CONTACT INFORMATION:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Director, Payroll; Date Revised: January 2026