Payroll/Benefits Specialist

Salado Independent School District; Salado (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Salado Independent School District in Texas is seeking a Payroll Clerk to compile and prepare regular district payroll and related reports. You'll ensure accurate, timely payroll processing under moderate supervision.

Responsibilities include auditing time sheets, calculating wages and withholdings, maintaining payroll records, and submitting required reports to IRS, Texas Workforce Commission, and other agencies. Strong organizational and numerical skills are essential.

Qualifications

• High school diploma or GED required.
• Knowledge of basic payroll accounting procedures.
• Ability to maintain auditable records and use office software.

Responsibilities

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets; calculate wages, hours, overtime, withholdings and net pay.
• Balance earnings and deductions; initiate transfers and deposits.
• Maintain payroll registers and employee payroll information in accordance with regulations.

Skills

Payroll basics

Recordkeeping

Spreadsheet software

Database software

Word processing

Typing speed

Communication skills

Education

High school diploma or GED

Job description

Primary Purpose

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Primary Purpose

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills

Major Responsibilities And Duties

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Records and Reports
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Other

• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions to meet established deadlines; maintain emotional control under stress